Parents

Oak Hill Athletics offers students the chance to compete on soccer, volleyball, basketball, and track teams as members of the Catholic Youth Council (CYC) and lacrosse teams as part of the St. Louis Youth Lacrosse Association (SLYLA). CYC registration is at https://vdhss.siplay.com/site/.

• Fall Sports: Soccer, Boys/Girls 1-6; Volleyball, Girls 5-6
• Winter Sports: Basketball, Boys/Girls 3-6
• Spring Sports: Lacrosse, Boys/Girls 3-6; Track, Boys/Girls 1-6

*Non-CYC, independent sports.

Contact Steve Stoll, Youth Sports Coordinator, at sstoll@vdoh.org for additional information. Visit Athletics for team schedules.

Middle school students compete on teams as members of the Catholic Youth Council (CYC) for most sports and registration is at https://vdhss.siplay.com/site/.

• Fall Sports: Field Hockey*, Soccer, Tennis*, Volleyball
• Winter Sports: Basketball
• Spring Sports: Golf, Lacrosse, Track

*Non-CYC, independent sports.

Contact Steve Stoll, Youth Sports Coordinator, at sstoll@vdoh.org for additional information. Visit Athletics for team schedules.

All tryouts for athletes participating in the spring season will begin as follow:

Soccer: Monday, February 26, on Holthaus Field. Practices will run from 3:45-5:15 pm and the assessment period will last through Wednesday. Beginning Thursday, March 1, teams will be divided into varsity and junior varsity. Coaches will communicate with their teams regarding future practice times and days if they vary from our standard after-school time period. Both teams will typically practice Monday through Friday with occasional weekends depending on the game schedule.

Varsity Head Coach: Tim Twellman, ttwellamn@vdoh.org
Varsity Assistant: Steve Stoll, sstoll@vdoh.org
Junior Varsity Head Coach: Lauri (Mannion) Tipton, lmannion10@gmail.com

Track and Field: Monday, February 26, from 3:45-5:30 pm on Holthaus Track. The track and field team is a “no-cut” sport for Villa Duchesne but the expectation for attendance, effort, and participation is no different than any other team commitment. The coaches will break down practices by ability and events in order to help better prepare each individual performance. The end time for practices will vary depending on the events that an individual is training towards and the students should speak to the coaches in order to get an approximate end time. The track team does have numerous weekend meets and students should check the athletics calendar to be sure they are available on those days.

Head Coach: Tim Deines, tdeines@vdoh.org
Assistant Coaches: Lauren Hollingsworth, lhollingsworth12@gmail.com; Danielle Rampley, drampley@vdoh.org

Lacrosse: Monday, February 26, from 3:45 until roughly 5:15 pm on Condie Field. The lacrosse program will have a varsity and junior varsity team. The assessments will most likely run through the entire first week before deciding placement on the two teams. The coaching staff will communicate with the two teams to explain practice times and days moving forward with the season. This is also a reminder that no cleats are allowed on the turf. Please see the coaching staff if you have any questions.

Varsity Head Coach: Sydney Tomaso, sydneytomaso@gmail.com
Varsity Assistant: Chrissie Donio, cdonio@vdoh.org
Junior Varsity Coach: Maya Bentley, mayabentley10@gmail.com

Participation and Transportation Permission Form: If you have not already done so, please be sure to complete the participation and transportation agreement form below. This form must be completed by both parents/guardians and login is required for form submission.

Athletic Participation and Transportation Agreement

Subsequent Practices: Coaches will notify players of locations and times of practices for subsequent weeks. It is critical that student-athletes make every practice as they must complete 14 days to compete in their first match.

Athletic Physicals: Please be sure that all physicals are uploaded to Magnus Health and/or brought in to Athletic Director Tim Deines by Monday, February 26. Students WILL NOT be permitted to participate in tryouts if this MSHSAA requirement is not met. We have no ability to waive this MSHSAA rule. All physicals must be dated after February 1, 2017 to be eligible. Please contact Tim Deines at tdeines@vdoh.org if you have any questions regarding physicals.

Visit Athletics for team schedules.

A hot lunch program is available to JK3 and JK4 students who are enrolled in our full-day programs. Hot lunches will include the main entrée offered at school that day along with a vegetable, fruit, and beverage. The annual cost in 2017-18 is $485 per year for students enrolled 5 full days a week and $292 per year for students enrolled 3 full days a week. Meals are served family style and delivered to the Junior Kindergarten classrooms. Enrollment is voluntary and students may choose instead to bring a lunch from home each day.

To enroll in the hot lunch program, download a printable PDF of the Lunch Plan/Café Card Order form below, complete and submit to the Business Office.

Students in grades K-6 dine in the Dining Room of the 1929 Main Building. Our lunches feature a selection of tasty, nutritious options, including a deluxe salad and fruit bar, pasta bar, pizza station, deli bar with hot or cold sandwiches and paninis, and hot entrees with a selection of vegetables. For those with special dietary needs, we offer a range of delicious gluten-free, sugar-free, and dairy-free options. Students may choose from a selection of non-carbonated beverages and milk.

Oak Hill families with children in grades K-6 have the option to:

1. purchase an all-inclusive lunch plan which gives students access to unlimited food and drink each lunch period;
2. deposit money in the student’s food service account allowing him/her to purchase items à la carte; or,
3. send a sack lunch from home.

We encourage Oak Hill families to consider our all-inclusive lunch program for both convenience and cost. The yearly cost for the all-inclusive lunch program in 2017-18 for Oak Hill students is $715 per student, a cost of $4.36 per day.

For à la carte purchases, you may wish to activate or reload a Café Card. Funds may be deposited in the student’s food service account throughout the course of the year but a minimum initial card deposit of $150 is requested. The card may be reloaded throughout the year as funds are needed and any unused balance will roll over to the following school year. Students will not be allowed to carry a negative balance on their account.

Download a printable PDF of the Lunch Plan and Café Card order form below if you wish to enroll in the all-inclusive plan, create an account for your child, or add money to an existing account.

Tuition for grades 7-12 includes an all-inclusive lunch plan. Our lunches feature unlimited access to a selection of tasty, nutritious options, including a deluxe salad and fruit bar, pasta bar, pizza station, deli bar with hot or cold sandwiches and paninis, and hot entrees with a selection of vegetables. For those with special dietary needs, we offer a range of delicious gluten-free, sugar-free, and dairy-free options. Students may choose from a selection of non-carbonated beverages and milk. Students may also choose to bring lunch from home.

In addition, the cafeteria offers à la carte purchases for breakfast from 6:45-7:45 am, during morning break, and after-school from 3:15-3:30 pm. These non-lunch offerings are not part of the all-inclusive lunch program. Students may pay using cash or their Café Card account. Vending machines accepting cash only are available in the Large Dining Room before and after school.

Download a printable PDF of the Café Card order form below if you wish to create an account for your daughter or add money to an existing account.

• April 2-6
• April 9-13
• April 16-20
• April 23-27

Food Service Consultants has served the students, parents, faculty and staff of Villa Duchesne and Oak Hill School for more than 25 years. To create a Cafe Card account for your student, print, complete, and submit the Cafe Card Order below. You may also check your current account balance by selecting the link below.

Account Balance

Cafe Card Order Form

Spring 2018 [updated 2018.03.01]

Our enrichment programs provide opportunities for students to explore interests and develop talents in classes taught by skilled professionals. Space is limited. Register below today!

MONDAY
Kinderbots (JK-Grade 1)
Feb 12 – April 16 ~ $200
Just for the younger kids, Kinderbots will teach children to explore the world of robotics as they build simple models that teach the fundamentals of robotic design. Whether learning about sensors while building drills and magic wands, or discovering ways that gears and pulleys create movement while building helicopters and robotic dogs, your child is sure to have a great time. Note: This class will not meet on 2.19, 3.12, or 4.2 due to President's Day, Spring Break, and Easter Break. 7 sessions

TUESDAY
Saint Louis Chess Club (JK-Grade 6)
Feb 13 – April 24 ~ $110
Experience a class devoted to the fundamentals necessary to enjoy a good game of Chess. The Chess Club and Scholastic Center of Saint Louis is world renowned for hosting international competitions. No prior experience is necessary. Enjoy a game that is becoming part of the culture of Saint Louis while developing skills such as critical thinking, planning, and sportsmanship. Note: There will be no class on 3.13 due to Spring break. 10 sessions

HEROES In Action: Self-Defense (Grades 1-6)
Feb 27 – April 24 ~ $110
Ray Amanat, an author and safety expert with Heroes in Action, is partnering with Oak Hill to offer this self-defense program where he gives students the tools and knowledge to stay safe and to handle bullying situations with their peers. In these eight sessions, your child will learn proven strategies in a safe, fun format giving them the confidence to know what to say and do when confronted by someone with bad intentions. Note: This class will not meet on 3.13 due to Spring Break. 8 sessions.

WEDNESDAY
COCA Drama Express (Grades 3-6)
Feb 14 – April 25 ~ $240
In this introduction to stage acting, students learn to use the body and voice to create characters under the guidance of a COCA theatre instructor. Participants will explore theatre games, improvise scenes, and develop confidence as they discover the joy of theatre. Note: This class will not meet on 3.14 due to Spring Break. 9 sessions Class will dismiss at 4:45 pm instead of 4:15 on April 11 and 18.

Classes meet from 3:15-4:15 pm unless otherwise noted. Students are dismissed from Acorn Club, which is available until 6 pm at no additional cost. Refunds, minus a 10% administrative fee, are available until two weeks before the scheduled start date.

In addition, Private Music and Voice Lessons are available.

Oak Hill permission forms are located in the ‘Resources’ element on your child’s homeroom page. Your personal Finalsite login is required to complete most online forms. If you cannot locate the permission form you are seeking, please contact Jaime Bergfeld at jbergfeld@vdoh.org or your child's homeroom teacher.

Your personal Finalsite login is required to complete permission forms. If the permission form you are seeking is not shown below, please email Judy Bertucci at jbertucci@vdoh.org.

Dance Agreement for Grades 9 & 10

Junior/Senior Privileges Agreement (11-12)
All juniors and seniors and their parents

Athletic Participation and Transportation Agreement (9-12)
All parents of students interested in participating in a school sport and student-athletes 18 or older

Villa Duchesne middle school students have the opportunity to participate in two-week domestic exchanges with other member schools in the Network of Sacred Heart Schools in the United States.

For more information, download a printable PDF of our Domestic Exchange information. Or, contact Global Education Coordinator Anna Ahrens at 314.810.3402 or aahrens@vdoh.org.

There are twenty-two schools throughout the United States that belong to the Network of Sacred Heart Schools and more than 150 Sacred Heart schools around the world. Our high school students may spend either a quarter or semester at one of our sister schools with shorter exchanges available to our middle school students. Students from Sacred Heart schools around the world also attend Villa Duchesne and live with host families.

For more information, contact Global Education Coordinator Anna Ahrens at 314.810.3402 or aahrens@vdoh.org. Or, download a printable PDF of our Exchange brochure or our Exchange Overview.

2017-2018 School Supplies

Due to locker size, bookbags or backpacks must be no larger than 18”Hx12”W—no wheels permitted. Locker decorations and shelves are also not permitted. Students are not allowed to bring Trapper Keepers or permanent markers to school. Please write your child’s name on all supplies before they are brought to school.

• book bag or backpack (large enough to hold a 9x12 folder, easily opened/closed, no drawstring)
• rest mat, no larger than 24 in. x 48 in. (if enrolled in Extended Day Program; often sold at Target and Wal-Mart)
• 3 glue sticks, large
• poncho or rain gear to be left at school

2017-18 School Supplies

• Pencils (mechanical or wooden) #2
• Pens (blue or black and red)
• Highlighters
• Colored pencils (erasable preferred)
• Scissors
• White Out
• Pencil Case

• 7 binders with dividers or 7 spiral notebooks and pocket folders for each class (see specific class information below)
• 3 packs of loose leaf paper—for your binders or folders
• Assignment Book/Planner—purchase through MBS Direct* (contains school dates/schedules) or through a retailer of your choice
• 3X5 index cards and box/keeper/rings

• Graphing calculator (Texas Instruments TI-84 Silver Edition)
• Binder/dividers and loose leaf or spiral notebook and folder

• 2 composition notebooks
• Scissors
• Tape
• Loose leaf
• TI-84 Graphing calculator

• Binder/dividers and loose leaf or spiral notebook and folder

• Tracing paper

• Binder/dividers with folder
• Index cards optional
• 8th grade: calculator

• Binder/dividers and loose leaf or spiral notebook and folder
• Index cards

Social Studies:

• Binder/dividers and loose leaf or spiral notebook and folder
• 7th grade: tracing paper
• 8th grade: markers, colored pencils, ruler

• Slim markers or colored pencils

• Binder/dividers and loose leaf or spiral notebook and folder
• Index cards

French:

• Binder/dividers and loose leaf or spiral notebook and folder
• Index cards

Theology:

• Binder/dividers and loose leaf or spiral notebook and folder

Optional:

• 8-pocket folder—homework organization
• 13”X13” crates for locker shelves

*Textbooks available through MBS Direct online store in July. Check Parent Portal for details.

Download a printable copy of the 2017-18 Supply List for Grades 7 & 8. (pdf)

Teachers will inform students of any needed supplies for their specific classes on or after the first day of school.

Coming soon.

Social Studies, 2018:

• Grade 7: SOC71 World Geography. Chinese Cinderella by Adeline Yen Mah.
• Grade 8: SOC81 American Civics. Glory Be by Augusta Scattergood.

English, 2018:

• Grades 7 & 8: ENG71 & ENG81 English

Social Studies, 2018:

• Grade 9: SOC101 World Civilization I. Motel of the Mysteries by David Macaulay.
• Grade 10: SOC201 World Civilization II.The Moor’s Account by Laila Lalami.
• Grade 11: SOC301/SOC302 United States History. Lost in Transition by Christian Smith.
• Grades 11-12: SOC402 American Government & Economics. Students will be notified by teacher.
• Grades 11-12: SOC403/SOC410 Psychology. No Summer Reading.
• Grades 11-12: SOC404 Women’s Studies. No Summer Reading
• Grades 11-12: SOC408 AP U.S. Government & Politics/Honors Economics. Students will be notified by teacher.
• Grade 12: SOC405 AP European History. Reading packet will be distributed by teacher in late May.

English, 2018:

• Grade 9: ENG101/ENG102 Foundations of Literature and Composition
• Grade 10: ENG201/ENG202 English Literature
• Grade 11: ENG301 America Literature
• Grade 11: ENG302 Advanced Placement Language and Composition
• Grade 12: ENG401 British Literature
• Grade 12: ENG402 Advanced Placement English Literature and Composition
• Grade 12: ENG405 Advanced Placement Language and Composition

Several academic assistance options are included as part of tuition. Tutoring and speech services are also available on a fee-for-service model for students with learning differences or who require additional support.

• Reading Instruction: Oak Hill’s Learning Specialist is available during school hours by referral from your child’s teacher or the Director of The Learning Center. There is no fee for this small group or individualized instruction.
• The Learning Center: Consultation, group sessions, and study skills techniques are available in The Learning Center by referral from your child’s teacher. The number of sessions is determined by the Director of The Learning Center. There is no fee for this service.
• Private Tutoring: Learning/reading specialists and speech therapists are available during campus hours for an additional charge. The hourly tutoring rate is $50 per 45-minute session, which is billed monthly through Smart Tuition. Tutoring takes place on campus either before, during, or after school and is arranged in conjunction with The Learning Center, parents/student, and teachers. Appointments during school hours are coordinated to minimize classroom disruption.

Cancellation Policy: Parents must notify the specialist of a cancellation at least six hours prior to the session to avoid the session charge. Attempts will be made to reschedule.

Contact: Joan Hinshaw, Director of The Learning Center | jhinshaw@vdoh.org | 314.810.3517

Villa Duchesne offers several options for academic assistance. Teachers are available for consultation after school and during extended period and break. Tutoring is available on a fee-for-service model for students with learning differences or who require additional support.

• The Learning Center: Consultation, group sessions, and study skills techniques are available in The Learning Center by appointment. Teachers, students, or parents may request the service. The number of sessions is determined by the Director of The Learning Center. There is no fee for this small group or individualized instruction.
• Reading Plus Program: Students who want to improve reading comprehension, vocabulary, or fluency may be directed to a computerized reading program for use at home or at school during a student’s free class period. There is no fee for this service.
• Private Tutoring: Experienced, subject-specific tutors and learning specialists are available during campus hours for an additional charge. The hourly tutoring rate is $50 per 45-minute session, which is billed monthly through Smart Tuition. Tutoring takes place on campus either before, during, or after school and is arranged in conjunction with The Learning Center, student/parent, and teachers.

Cancellation Policy: Parents or students must notify the specialist of a cancellation at least six hours prior to the session to avoid the session charge. Attempts will be made to reschedule.

Student Expectations: Students are asked to bring their materials to each session.

Contact: Joan Hinshaw, Director of The Learning Center | jhinshaw@vdoh.org | 314.810.3517

The School offers five tuition payment options:

1. Annual Plan (August 20) paid by check to VDOH*
2. Semester Plan (August 20, January 20) paid by check to VDOH*
3. Trimester Plan (July, October, January) paid through Smart Tuition
4. 8-month Plan (July-February) paid through Smart Tuition
5. 10-month Plan (July-April) paid through Smart Tuition

Families choosing the Trimester, 8-month, or 10-month Plan must register with Smart Tuition and pay the associated fees. Our Smart Tuition school code is 12537. Please see the Student-Parent Handbook for the full Tuition and Fee Payment Policies. Contact the Business Office at 314.810.3531 if you have questions regarding payment plans or Smart Tuition.

*If a family wants to pay the Annual or Semester Plan by credit card or automatic bank withdrawal, they must register with Smart Tuition and pay the associated fees. If a family selects the Annual or Semester Plan with payment by check in the Enrollment and Tuition Contract and accounts become more than five days past due, the Parents are deemed to consent to registration with Smart Tuition, and School will register the Parents with Smart Tuition.

The Tuition Refund Plan is offered by A.G.W. Dewar and the following is reproduced from information provided by A.G.W. Dewar to The School for the 2017-2018 academic year. Please see contact and underwriter information at the bottom of this page.

WHY DO YOU NEED THE TUITION REFUND PLAN?

Your financial obligation to The School is for the full annual tuition as stated in The School's Enrollment and Tuition Contract. The School cannot refund tuition or cancel unpaid obligations if your child is forced to withdraw during the academic year.

If your son or daughter withdraws, the Tuition Refund Plan will pay benefits (subject to the terms of the policy and the amount insured) to The School, which provides substantial assistance in meeting your financial obligation.

Every year, thousands of students must withdraw from private schools. The following are some examples of reasons why:

• Family Move
• Change of Objective
• Injury or Sickness
• Death of Parent or Student
• Disciplinary Dismissal
• Scholastic Difficulties
• Financial Problems
• Mental Health Conditions
• Job Loss

The Plan provides substantial insurance protection at a modest cost.

WHAT THE PLAN COVERS:

Withdrawal or Absence for Medical Reasons

• The Plan will pay 75% of the unused yearly insured fees, provided the student's injury or sickness forces the student to withdraw from school or medical absence lasts for 31 or more consecutive days. Benefits are paid retroactive to the first day of medical absence.
• The Plan will pay 50% of the unused yearly insured fees, provided the student's mental health condition, as referenced in DSM V, forces the student to withdraw from school or medical absence lasts for 31 or more consecutive days.

Withdrawal for Other than Medical Reasons

(Examples include: moves, change of objective, financial hardship and voluntary withdrawals.)

• The Plan will pay 50% of the unused yearly insured fees provided the student has withdrawn from school after attending more than fourteen consecutive calendar days beginning with the student's first class day of attendance in the academic year.

Dismissal from The School

• The Plan will pay 50% of the unused yearly insured fees provided the student is dismissed from The School after attending more than fourteen consecutive calendar days beginning with the student's first class day of atten dance in the academic year.

DEFINITIONS & CONDITIONS

• The “academic year” (referred to as “period of coverage” in the policy) upon which benefits are based consists of the actual calendar days in the school year (including weekends, holidays and vacations) beginning with the first day of formal academic instruction (excluding pre-season athletic practice, orientation, registration and graduation days) and ending with the last day of formal academic instruction, including examinations.
• “Withdrawal or absence for medical reasons” means complete, involuntary severance from classes as certified to and regularly treated during the period of coverage by a legally qualified medical practitioner, not related to the student.
• “DSM V” is the American Psychiatric Association's Diagnostic and Statistical Manual.
• “Withdrawal for other than medical reasons” means complete, voluntary severance from classes for the balance of the academic year.
• “Dismissal” means complete, involuntary severance from classes by The School authorities for scholastic or disciplinary reasons for the balance of the academic year.
• “Unused yearly insured fees” means the portion of the insured fees paid or payable by the insured student/parent for the remaining time in the current school year after the student's withdrawal or dismissal. (i.e., the prorated tuition insured from date of separation to the end of the academic year.)

PERIOD OF COVERAGE

Coverage is effective under The Plan as follows:

Medical: From August 1 through the last day of the academic year.

Non-Medical/Dismissal: For the entire academic year after meeting the fourteen-day attendance requirement.

Late-Entering Students who commence classes after opening day may enroll in the Plan provided premium is paid within 10 days after starting classes. Medical coverage begins on the date the premium is received. Non-medical coverage is effective after the student has satisfied the fourteen-day attendance requirement.

EXCLUSIONS | NOT COVERED UNDER THE PLAN

Medical Withdrawal or Absence Due To:

1. war or any act of war 2. taking part in a riot 3. pregnancy and/or childbirth 4. the use of any drug or narcotic unless it is prescribed by a doctor 5. suicide or intentionally self­inflicted injury or self-inflicted sickness, while sane 6. a student being legally intoxicated 7. nuclear reaction, radiation or radioactive contamination 8. failure to attend classes for any reason other than injury or sickness 9. injury or sickness (including mental health conditions) if during the 180 days preceding and including the coverage effective date, there was medical care, advice, consultation or treatment for the condition, or if symptoms of the condition were present.

Withdrawal for Other than Medical Reasons or Dismissal Due To:

1. being inducted into the armed forces or being assigned alternative duty in lieu of active military service 2. war or any act of war (whether declared or undeclared) 3. rebellion, riot or civil commotion 4. any order of a de jure or de facto governmental or sovereign power directed to the student 5. nuclear reaction, radiation or radioactive contamination 6. destruction of any school facility due to any cause 7. inability of the school to operate and provide formal academic instruction including closure for any reason 8. temporary non-medical absences, suspensions, changes from resident to day status or schedule reductions 9. boycotting of classes by the student 10. completion of academic requirements or early graduation 11. any withdrawal or dismissal prior to or within the first fourteen consecutive calendar days beginning with the student's first class day of attendance in the academic year.

Note:

• Medical benefit period ends immediately upon student's resumption of classes at any school or upon becoming gainfully employed.
• For medical withdrawals, coverage ceases on the last day of formal academic instruction by The School due to any reason.
• Withdrawal or dismissal must result in the loss of scholastic credit at The School.

CLAIMS

Claim forms with instructions are available at the school business office. Claims must be reported within 30 days from the date of separation. Benefit payment is made to The School to be credited to the student's account. Benefits not required to settle your account with The School, if any, will be refunded to you by The School.

COST

The cost of the Tuition Refund Plan is detailed in your enrollment materials. Written notification of enrollment in The Plan must be made by August 1, the effective date of the policy. Premium payment is due within ten days after the first class day of the academic year.

UNDERWRITER

The Tuition Refund Plan policy is underwritten by Atlantic Specialty Insurance Company, New York, NY, for A.W.G. Dewar, Inc., dba A.W.G. Dewar Insurance Agency, Four Batterymarch Park, Quincy, MA 02169-7468. The name of each student is listed on a policy which is held by the school business office, not as agent for the insurance company, but on behalf of insured students and their parents. The above information is an outline of coverage for the ensuing [2017-2018] academic year. Actual coverages are governed by the insurance policy on file in the school's business office. Coverage may change each academic year. A.W.G. Dewar, Inc. is the originator of the trademarked Tuition Refund Plan.

Website: www.tuitionrefundplan.com
Email: trp@dewarinsurance.com

Please visit our Scholarships & Financial Aid page for current information and offerings.