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Bulletin Board

Quick Contacts

Oak Hill

Attendance Reporting:

If your child will be absent, arriving late, or leaving early from school, please notify the school at attendance-oakhill@vdoh.org or 314.810.3434.

Questions about:

  • Your child’s performance in class, e.g. progress, grades, procedures, homework, or behavior: Classroom Teacher
  • Acorn Club (after-school program): acornclub@vdoh.org
  • Athletics: Youth Sports Coordinator Steve Stoll at 314.810.3403 or sstoll@vdoh.org
  • Counseling: Director of Counseling JK3-12 Celeste Chappuis at 314.810.3428 or cchappuis@vdoh.org
  • Enrichment JK3-6: After-school Activities Coordinator Trina Van Ryn at 314.810.3411 or tvanryn@vdoh.org
  • Other student- or school-related needs: Assistant to the Principal Jaime Bergfeld at 314.810.3434 or jbergfeld@vdoh.org
  • Oak Hill policies, concerns, or comments: Principal Katie Komos at 314.810.3552 or kkomos@vdoh.org

Villa Duchesne

Attendance Reporting:

If your daughter will be absent, arriving late, or leaving early from school, please notify the school at attendance-villa@vdoh.org or 314.810.3544.

Questions about:

  • Your daughter’s performance in class, e.g progress, grades, homework, or behavior: Classroom Teacher
  • Athletics: 7-8 Youth Sports Coordinator Steve Stoll at 314.810.3403 or sstoll@vdoh.org / 9-12 Athletic Director Tim Deines at 314.810.3430 or tdeines@vdoh.org
  • College Counseling: Director of College Counseling Emily Berty at 314.810.3419 or eberty@vdoh.org
  • Counseling and advisory programs: Director of Counseling JK3-12 Celeste Chappuis at 810.3428 or cchappuis@vdoh.org
  • Middle School academic curriculum, clubs and organizations, disciplinary issues and all other student-related needs: Middle School Coordinator Sarah Meurer at 314.810.3401 or smeurer@vdoh.org / Grade 7 Dean Kelsey Koenig at 314.810.3433 or kkoenig@vdoh.org / Grade 8 Dean Josh Wells at 314.810.3437 or jwells@vdoh.org
  • Upper School clubs and organizations, disciplinary issues, Service Learning Program 7-11, and all other student-related needs: Dean of Students 9-12 and Service Learning 7-11 Krista Richardson at 314.810.3497 or krichardson@vdoh.org
  • Student schedules, transcripts, or textbook purchases: Assistant to the Principal Judy Bertucci at 314.810.3469 or jbertucci@vdoh.org
  • Villa policies, concerns, or comments: Principal Ms. Bridget Collins at 314.810.3440 or bcollins@vdoh.org

ENTIRE SCHOOL

Questions about:

  • Admissions and student referrals: Director of Enrollment Management Therese Hagemeister at 314.810.3446 or thagemeister@vdoh.org
  • Alumnae/i events and information: Director of Alumnae/i Relations Rachel Gehm at 314.810.3420 or rgehm@vdoh.org
  • Advancement: donations/gifts to School: Director of Advancement, Debbie Schlattman at 314.810.3589 or dschlattman@vdoh.org
  • Auction: Auction Office at 314.810.3550 or vdohauction@vdoh.org
  • Billing/Tuition: Financial Services Coordinator, Alice Tuhro at 314.810.3531 or atuhro@vdoh.org
  • Café Card charges: Cafeteria Manager George Schmidt at 314.810.3540 or cafeteria@vdoh.org
  • Facilities Rental/Special Events: Manager of Community Engagement Dominic Key at 314.810.3454 or dkey@vdoh.org
  • Masses, liturgies, and retreats: Campus Minister Rachel Kondro at 314.810.3490 or rkondro@vdoh.org
  • Publications/www.vdoh.org: Director of Marketing and Communications Sapna Jos at 314.810.3529 or sjos@vdoh.org
  • Spirit Wear: La Boutique, Dianna Kramel at 314.810.3558 or dkramel@vdoh.org
  • Technology: Technology Department at 314.810.3439 or techdepartment@vdoh.org
  • The Learning Center/Academic Assistance: Director of The Learning Center Joan Hinshaw at 3143.810.3517 or jhinshaw@vdoh.org
  • School-wide policies, concerns, or comments: Head of School Michael Baber at 314.810.3513 or mbaber@vdoh.org

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School Calendar

Sun Mon Tue Wed Thu Fri Sat
Sun, Apr 1
Mon, Apr 2
NO SCHOOL (JK3-12)
Easter Break
Tue, Apr 3
LATE START (JK3-12)
9 AM (JK3-6), 8:45 AM (7-12)
Children of Mary Sewing Circle
-
Log Cabin
Easter Prayer Service (7-12)
-
Chapel
Homework Hall (7-12)
-
Villa Duchesne Library
Wed, Apr 4
Mass
-
Chapel
Rosary
-
Chapel
Thu, Apr 5
Homework Hall (7-12)
-
Villa Duchesne Library
Fathers' Club Social
-
BrickTop's Restaurant, 10342 Clayton Road
Sat, Apr 7
Children of Mary Mass & Meeting
-
Chapel, Rooms 118 & 120
Oak Hill Little Bit of STEAM: Ages 8-12
-
Duchesne Building
Sun, Apr 8
Mon, Apr 9
OH Merit Assembly (JK3-6)
-
Condie Hall
Tue, Apr 10
LATE START (JK3-12)
9 AM (JK3-6), 8:45 AM (7-12)
Children of Mary Sewing Circle
-
Log Cabin
Junior Ring Mass & Luncheon
-
Chapel
Holocaust Museum Trip (10)
-
Holocaust Museum
Homework Hall (7-12)
-
Villa Duchesne Library
Wed, Apr 11
Mass
-
Chapel
Rosary
-
Chapel
Ninth Grade Student and Parent Night
-
Chapel and GEC
Thu, Apr 12
Mass (K-6)
-
Chapel
Homework Hall (7-12)
-
Villa Duchesne Library
Middle School Play
-
Auditorium
Fri, Apr 13
Parent Meeting for First Communion (2)
-
Chapel
Middle School Play
-
Auditorium
Sat, Apr 14
ACT Exam
Off Campus
First Communion
Chapel
Prom (11-12)
The Magic House
Sun, Apr 15
Mon, Apr 16
Tue, Apr 17
LATE START (JK3-12)
9 AM (JK3-6), 8:45 AM (7-12)
Children of Mary Sewing Circle
-
Log Cabin
Oak Hill Touring Tuesday
-
Duchesne Building
Homework Hall (7-12)
-
Villa Duchesne Library
Wed, Apr 18
Mass
-
Chapel
Rosary
-
Chapel
Thu, Apr 19
Senior Art Show
-
GEC
Mass (K-6)
-
Chapel
Senior Art Show
-
GEC
Homework Hall (7-12)
-
Villa Duchesne Library
Spring Spectacular
-
Auditorium
Fri, Apr 20
Senior Art Show
-
GEC
VDCHAA Mass & Luncheon
-
Chapel & Kenefick Gym
Spring Spectacular
-
Auditorium
Sat, Apr 21
Alum Reunion Spring Fling
-
Front Lawn, 1929 Main Building
Sun, Apr 22
Spring Spectacular
-
Auditorium
Mon, Apr 23
Senior Retreat
Off Campus
OH Assembly (JK3-6)
-
Condie Hall
Senior Art Show
-
GEC
Tue, Apr 24
LATE START (JK3-12)
9 AM (JK3-6), 8:45 AM (7-12)
Children of Mary Sewing Circle
-
Log Cabin
Senior Art Show
-
GEC
Homework Hall (7-12)
-
Villa Duchesne Library
Sat, Apr 28

Calendar & Category Legend:

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  • Alumnae/i
  • Villa Duchesne Block

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Reference Center

Acorn Club | After-School Care

The Acorn Club is Oak Hill's complimentary extended care program. On all full school days and Late-Start Tuesdays, before-school care opens at 7 am with after-school care available from 3:15 pm until 6 pm* (excludes Christmas Basket Mass, Field Day, and Oak Hill Prize Day). Supervised play, snacks, activities, and time for homework are daily components.

To register your child, please email acornclub@vdoh.org with the dates and times your child(ren) will be attending.

*Please note: In the event of a “snow schedule,” before-care supervision will begin 30 minutes prior to the published start of classes. In the event of an early dismissal from school, such as due to inclement weather, for the safety of our students and staff, please plan to pick up your child(ren) from their regular dismissal site within 30 minutes of the early dismissal. Acorn Club is not available on these early dismissal days.

Athletics

Athletics 1-6

Oak Hill Athletics offers students the chance to compete on soccer, volleyball, basketball, and track teams as members of the Catholic Youth Council (CYC) and lacrosse teams as part of the St. Louis Youth Lacrosse Association (SLYLA). CYC registration is at https://vdhss.siplay.com/site/.

  • Fall Sports: Soccer, Boys/Girls 1-6; Volleyball, Girls 5-6
  • Winter Sports: Basketball, Boys/Girls 3-6
  • Spring Sports: Lacrosse, Boys/Girls 3-6; Track, Boys/Girls 1-6

*Non-CYC, independent sports.

Contact Steve Stoll, Youth Sports Coordinator, at sstoll@vdoh.org for additional information. Visit Athletics for team schedules.

Athletics 7-8

Middle school students compete on teams as members of the Catholic Youth Council (CYC) for most sports and registration is at https://vdhss.siplay.com/site/.

  • Fall Sports: Field Hockey*, Soccer, Tennis*, Volleyball
  • Winter Sports: Basketball
  • Spring Sports: Golf, Lacrosse, Track

*Non-CYC, independent sports.

Contact Steve Stoll, Youth Sports Coordinator, at sstoll@vdoh.org for additional information. Visit Athletics for team schedules.

Athletics 9-12

All tryouts for athletes participating in the spring season will begin as follow:

Soccer: Monday, February 26, on Holthaus Field. Practices will run from 3:45-5:15 pm and the assessment period will last through Wednesday. Beginning Thursday, March 1, teams will be divided into varsity and junior varsity. Coaches will communicate with their teams regarding future practice times and days if they vary from our standard after-school time period. Both teams will typically practice Monday through Friday with occasional weekends depending on the game schedule.

Varsity Head Coach: Tim Twellman, ttwellamn@vdoh.org
Varsity Assistant: Steve Stoll, sstoll@vdoh.org
Junior Varsity Head Coach: Lauri (Mannion) Tipton, lmannion10@gmail.com

Track and Field: Monday, February 26, from 3:45-5:30 pm on Holthaus Track. The track and field team is a “no-cut” sport for Villa Duchesne but the expectation for attendance, effort, and participation is no different than any other team commitment. The coaches will break down practices by ability and events in order to help better prepare each individual performance. The end time for practices will vary depending on the events that an individual is training towards and the students should speak to the coaches in order to get an approximate end time. The track team does have numerous weekend meets and students should check the athletics calendar to be sure they are available on those days.

Head Coach: Tim Deines, tdeines@vdoh.org
Assistant Coaches: Lauren Hollingsworth, lhollingsworth12@gmail.com; Danielle Rampley, drampley@vdoh.org

Lacrosse: Monday, February 26, from 3:45 until roughly 5:15 pm on Condie Field. The lacrosse program will have a varsity and junior varsity team. The assessments will most likely run through the entire first week before deciding placement on the two teams. The coaching staff will communicate with the two teams to explain practice times and days moving forward with the season. This is also a reminder that no cleats are allowed on the turf. Please see the coaching staff if you have any questions.

Varsity Head Coach: Sydney Tomaso, sydneytomaso@gmail.com
Varsity Assistant: Chrissie Donio, cdonio@vdoh.org
Junior Varsity Coach: Maya Bentley, mayabentley10@gmail.com

Participation and Transportation Permission Form: If you have not already done so, please be sure to complete the participation and transportation agreement form below. This form must be completed by both parents/guardians and login is required for form submission.

Athletic Participation and Transportation Agreement

Subsequent Practices: Coaches will notify players of locations and times of practices for subsequent weeks. It is critical that student-athletes make every practice as they must complete 14 days to compete in their first match.

Athletic Physicals: Please be sure that all physicals are uploaded to Magnus Health and/or brought in to Athletic Director Tim Deines by Monday, February 26. Students WILL NOT be permitted to participate in tryouts if this MSHSAA requirement is not met. We have no ability to waive this MSHSAA rule. All physicals must be dated after February 1, 2017 to be eligible. Please contact Tim Deines at tdeines@vdoh.org if you have any questions regarding physicals.

Visit Athletics for team schedules.

Go Saints!

Villa Duchesne Games

TBD
Rockwood Summit JV Lacrosse Tournament - Post Pool Play Game(s) - Please see schedule from Coach Bentley - Games are 1:15pm or later.
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Attendance

If your child will be absent or arriving late to school, please notify the School as indicated below.

All students arriving after the start of school must sign in before proceeding to class.

  • Villa Duchesne students must sign in at the Dean of Students Office on the ground floor of the 1929 Main Building.
  • Oak Hill students must be signed in at the Oak Hill Office in the Duchesne Building.

All students leaving during school hours must sign out before leaving campus at the offices noted above. Parents may either send a note with their child or email/call the attendance line with an explanation for the early dismissal.

Cafeteria | Food Service

Food Service JK3-JK4

A hot lunch program is available to JK3 and JK4 students who are enrolled in our full-day programs. Hot lunches will include the main entrée offered at school that day along with a vegetable, fruit, and beverage. The annual cost in 2017-18 is $485 per year for students enrolled 5 full days a week and $292 per year for students enrolled 3 full days a week. Meals are served family style and delivered to the Junior Kindergarten classrooms. Enrollment is voluntary and students may choose instead to bring a lunch from home each day.

To enroll in the hot lunch program, download a printable PDF of the Lunch Plan/Café Card Order form below, complete and submit to the Business Office.

Food Service K-6

Students in grades K-6 dine in the Dining Room of the 1929 Main Building. Our lunches feature a selection of tasty, nutritious options, including a deluxe salad and fruit bar, pasta bar, pizza station, deli bar with hot or cold sandwiches and paninis, and hot entrees with a selection of vegetables. For those with special dietary needs, we offer a range of delicious gluten-free, sugar-free, and dairy-free options. Students may choose from a selection of non-carbonated beverages and milk.

Oak Hill families with children in grades K-6 have the option to:

  1. purchase an all-inclusive lunch plan which gives students access to unlimited food and drink each lunch period;
  2. deposit money in the student’s food service account allowing him/her to purchase items à la carte; or,
  3. send a sack lunch from home.

We encourage Oak Hill families to consider our all-inclusive lunch program for both convenience and cost. The yearly cost for the all-inclusive lunch program in 2017-18 for Oak Hill students is $715 per student, a cost of $4.36 per day.

For à la carte purchases, you may wish to activate or reload a Café Card. Funds may be deposited in the student’s food service account throughout the course of the year but a minimum initial card deposit of $150 is requested. The card may be reloaded throughout the year as funds are needed and any unused balance will roll over to the following school year. Students will not be allowed to carry a negative balance on their account.

Download a printable PDF of the Lunch Plan and Café Card order form below if you wish to enroll in the all-inclusive plan, create an account for your child, or add money to an existing account.

Food Service 7-12

Tuition for grades 7-12 includes an all-inclusive lunch plan. Our lunches feature unlimited access to a selection of tasty, nutritious options, including a deluxe salad and fruit bar, pasta bar, pizza station, deli bar with hot or cold sandwiches and paninis, and hot entrees with a selection of vegetables. For those with special dietary needs, we offer a range of delicious gluten-free, sugar-free, and dairy-free options. Students may choose from a selection of non-carbonated beverages and milk. Students may also choose to bring lunch from home.

In addition, the cafeteria offers à la carte purchases for breakfast from 6:45-7:45 am, during morning break, and after-school from 3:15-3:30 pm. These non-lunch offerings are not part of the all-inclusive lunch program. Students may pay using cash or their Café Card account. Vending machines accepting cash only are available in the Large Dining Room before and after school.

Download a printable PDF of the Café Card order form below if you wish to create an account for your daughter or add money to an existing account.

Cafeteria Menus

Cafe Card Account

Food Service Consultants has served the students, parents, faculty and staff of Villa Duchesne and Oak Hill School for more than 25 years. To create a Cafe Card account for your student, print, complete, and submit the Cafe Card Order below. You may also check your current account balance by selecting the link below.

Account Balance

Cafe Card Order Form

Enrichment

Enrichment JK3-6

Spring 2018 [updated 2018.03.01]

Our enrichment programs provide opportunities for students to explore interests and develop talents in classes taught by skilled professionals. Space is limited. Register below today!

MONDAY
Kinderbots (JK-Grade 1)
Feb 12 – April 16 ~ $200
Just for the younger kids, Kinderbots will teach children to explore the world of robotics as they build simple models that teach the fundamentals of robotic design. Whether learning about sensors while building drills and magic wands, or discovering ways that gears and pulleys create movement while building helicopters and robotic dogs, your child is sure to have a great time. Note: This class will not meet on 2.19, 3.12, or 4.2 due to President's Day, Spring Break, and Easter Break. 7 sessions

TUESDAY
Saint Louis Chess Club (JK-Grade 6)
Feb 13 – April 24 ~ $110
Experience a class devoted to the fundamentals necessary to enjoy a good game of Chess. The Chess Club and Scholastic Center of Saint Louis is world renowned for hosting international competitions. No prior experience is necessary. Enjoy a game that is becoming part of the culture of Saint Louis while developing skills such as critical thinking, planning, and sportsmanship. Note: There will be no class on 3.13 due to Spring break. 10 sessions

HEROES In Action: Self-Defense (Grades 1-6)
Feb 27 – April 24 ~ $110
Ray Amanat, an author and safety expert with Heroes in Action, is partnering with Oak Hill to offer this self-defense program where he gives students the tools and knowledge to stay safe and to handle bullying situations with their peers. In these eight sessions, your child will learn proven strategies in a safe, fun format giving them the confidence to know what to say and do when confronted by someone with bad intentions. Note: This class will not meet on 3.13 due to Spring Break. 8 sessions.

WEDNESDAY
COCA Drama Express (Grades 3-6)

Feb 14 – April 25 ~ $240
In this introduction to stage acting, students learn to use the body and voice to create characters under the guidance of a COCA theatre instructor. Participants will explore theatre games, improvise scenes, and develop confidence as they discover the joy of theatre. Note: This class will not meet on 3.14 due to Spring Break. 9 sessions Class will dismiss at 4:45 pm instead of 4:15 on April 11 and 18.

Classes meet from 3:15-4:15 pm unless otherwise noted. Students are dismissed from Acorn Club, which is available until 6 pm at no additional cost. Refunds, minus a 10% administrative fee, are available until two weeks before the scheduled start date.

In addition, Private Music and Voice Lessons are available.

Enrichment 7-12

Forms & Agreements

Forms JK3-6

Oak Hill permission forms are located in the ‘Resources’ element on your child’s homeroom page. Your personal Finalsite login is required to complete most online forms. If you cannot locate the permission form you are seeking, please contact Jaime Bergfeld at jbergfeld@vdoh.org or your child's homeroom teacher.

Forms 7-12

Your personal Finalsite login is required to complete permission forms. If the permission form you are seeking is not shown below, please email Judy Bertucci at jbertucci@vdoh.org.

Dance Agreement for Grades 9 & 10

Junior/Senior Privileges Agreement (11-12)
All juniors and seniors and their parents

Athletic Participation and Transportation Agreement (9-12)
All parents of students interested in participating in a school sport and student-athletes 18 or older

Global & Domestic Exchange Programs

Domestic Exchange and Service Programs 7-8

Villa Duchesne middle school students have the opportunity to participate in two-week domestic exchanges with other member schools in the Network of Sacred Heart Schools in the United States.

For more information, download a printable PDF of our Domestic Exchange information. Or, contact Global Education Coordinator Anna Ahrens at 314.810.3402 or aahrens@vdoh.org.

Global Exchange 9-12

There are twenty-two schools throughout the United States that belong to the Network of Sacred Heart Schools and more than 150 Sacred Heart schools around the world. Our high school students may spend either a quarter or semester at one of our sister schools with shorter exchanges available to our middle school students. Students from Sacred Heart schools around the world also attend Villa Duchesne and live with host families.

For more information, contact Global Education Coordinator Anna Ahrens at 314.810.3402 or aahrens@vdoh.org. Or, download a printable PDF of our Exchange brochure or our Exchange Overview.

Fundraisers & Philanthropy

Ways to make a difference:
  • Your support of Annual Giving impacts our students directly and is one of the most important fundraising programs at Villa Duchesne and Oak Hill School.
  • Save the date for our Bonne Chance Auction: Saturday, November 11, 2017. View our previous auctions.
  • Support us while you shop with Schnucks eScript, Target REDcard, and Office Depot "Back to School" Rewards Program.

Health Care | Magnus Health

Villa Duchesne and Oak Hill School partners with Magnus Health to enable parents to electronically complete, sign, and return their children’s health forms. Magnus Health is a web-based health records management system that securely integrates with our school database. You will not only use this system to update your student’s medical history but to also download all other medical forms that need to be completed by your physician, such as physical forms and action plans.

Forms for the 2017-2018 school year are now available. Each child’s medical information should be entered or updated in Magnus by Saturday, July 15, 2017. This includes emergency contacts, insurance information, physician information, health history, permission to give over-the-counter medications, allergy information, and permission to treat.

In addition, some families are required to submit the following:

A school physical dated no earlier than February 1, 2017, for all students new to VDOH as well as all students entering junior kindergarten 3, kindergarten, grade 4, or grades 7-12. The annual physical fulfills the MSHSAA physical requirement for athletes in grades 9-12 if your physician indicates your child is physically able to participate in Physical Education and/or athletics without restrictions. Students not in compliance cannot try out for any sport. Physicals may be completed by your physician, an urgent care center, or a walk-in clinic, like those at Walgreens.

A current list of immunizations for all students new to VDOH including all immunizations required by the State of Missouri. An updated list of immunizations for students entering kindergarten with two MMR and two Varicella, students entering grade 8 with Tdap and MCV, and students entering grade 12 with a second dose of MCV unless the first dose was administered after the age of 16. A signed medical or religious state exemption form is required for all exempt immunizations.

A current Action Plan signed by your physician and a Parent Request for Treatment for any student with an allergy requiring an EpiPen, asthma requiring an inhaler or nebulizer, diabetes, a seizure disorder, or chronic anxiety disorder.

A Parent Request to Administer Medication at School form for all medications (including EpiPens and inhalers) not included in the over-the-counter medication permissions. Note: All medications are kept in the Nurse’s Office. Students may not carry medications while on campus unless it is an EpiPen or inhaler and your physician has given specific approval for the student to have it on her/his person.

A physician's signed order is required for any over-the-counter medication to be dispensed above the recommended dosage as well as for all prescriptions to be given at school.

If your child has any special health care needs, please call the Nurse’s Office to discuss her/his needs and how we can best help her/him meet them.

HOW DO I COMPLETE THE ONLINE FORMS?

The 2017-2018 health care forms are now available on Magnus Health. Get started at https://secure.magnushealthportal.com/ss/339115/login. Log in using your vdoh.org website username and password.

Student Health Tracker in Magnus: After logging in to Magnus, check “complete now” next to the name of the student whose records you want to access. The Student Health Tracker for that student will open and will clearly indicate all requirements as well as which are complete and which are still outstanding. From this page, you will be able to download any forms that need to be completed or signed.

The site will include directions on how paper forms may be uploaded to the Student Health Tracker. You may also mail them to the Magnus Health address listed on the site.

You will receive email notifications about incomplete enrollment until you complete all required items.

WHAT IF I NEED HELP WITH THE FORMS?

You can contact Magnus Health by phone, email, or live chat. Contact information is available upon login to Magnus at https://secure.magnushealthportal.com/ss/339115/login.

You may also call the Villa Duchesne and Oak Hill School Health Center during the school year or email Sandy Conway at sconway@vdoh.org. Phone messages and emails to the Health Center during the summer will be checked and responded to regularly. We are happy to help you.

Sandy Conway, RN | sconway@vdoh.org | 314.810.3499

School Hours | Arrival & Dismissal

School Hours

Grades JK3-6: School begins promptly at 7:55 am for JK3-6, except on Late-Start Tuesdays when we begin at 9 am. Junior kindergarten dismisses at noon except for those enrolled in the optional Full Day program. Kindergarten through sixth grade dismiss at 3:15 pm.

Grades 7-12: All grades 7-12 begin at 7:45 am, except Zero Hour elective classes which begin at 7 am and Late-Start Tuesdays which begin at 8:45 am. Faculty hours begin at 7:30 am. The warning bell rings at 7:40 am on all days except Late-Start Tuesdays when it rings at 8:40 am. School dismisses at 3:15 pm. On-campus faculty hours for full-time teachers typically conclude at 3:30 pm.

Snow Schedule/Early Dismissal: In the event of a “snow schedule,” the campus will open to all students with before-care supervision for JK3 through sixth grade 30 minutes prior to the published start of classes. In the event of an early dismissal from school, such as due to inclement weather, for the safety of our students and staff, please plan to pick up your child(ren) within 30 minutes of the early dismissal. Acorn Club is not available on these early dismissal days.


Arrivals/Drop Offs

Grades JK3-6: The Oak Hill campus is open to JK3-grade 6 students beginning at 7 am each school day, including Late-Start Tuesdays. There is no supervision provided for students before 7:00 am and students are not to be on campus.

On all days except Late-Start Tuesdays, Oak Hill students should be dropped off at the Duchesne Building until 7:30 am. After 7:30 am students in grades 3-6 may be dropped off at the lower campus for morning recess. On Late-Start Tuesdays, all students should be dropped off at the Activities Building on the Lower Campus between 7:00 and 8:55 am. No students should be dropped off at the West Door.

Students are escorted to their classrooms at 7:45 am; on Late-Start Tuesdays, 8:55 am. For safety reasons, students may not enter any classroom before these times unless requested to do so by a teacher.

The school day begins promptly at 7:55 am; on Late-Start Tuesdays, 9 am. Students who are not in their classrooms by these times must report to the Oak Hill Office.

Grades 7-12: Supervision is provided for Villa Duchesne students beginning at 6:45 am. All Villa Duchesne students enter through the West Door. Students arriving after the first period of the day begins must sign in in the Dean of Students' Office.


Dismissal

Grades JK3-6: Students are dismissed by their carpools at 3:15 pm from either the Duchesne Building or the Busch Gymnasium. Oak Hill students who carpool with Villa Duchesne students must be picked up at either the Duchesne Building or the Busch Gymnasium. Acorn Club is available until 6 pm on all full school days.

Grades 7-12: All students dismiss from the West Door at 3:15 pm. No students may be picked up from the sidewalk in front of the School, or the Portry, or the East Door. Supervision is provided until 6 pm.

Arrival and Dismissal Traffic Patterns 2017-18 (printable PDF)

School Supplies

Supplies JK3-6

2017-2018 School Supplies

Due to locker size, bookbags or backpacks must be no larger than 18”Hx12”W—no wheels permitted. Locker decorations and shelves are also not permitted. Students are not allowed to bring Trapper Keepers or permanent markers to school. Please write your child’s name on all supplies before they are brought to school.

Junior Kindergarten 3
  • book bag or backpack (large enough to hold a 9x12 folder, easily opened/closed, no drawstring)
  • rest mat, no larger than 24 in. x 48 in. (if enrolled in Extended Day Program; often sold at Target and Wal-Mart)
  • 3 glue sticks, large
  • poncho or rain gear to be left at school
Junior Kindergarten 4
  • backpack (easily opened/closed by child, no drawstring)
  • rest mat, no larger than 24 in. x 48 in. (if enrolled in Extended Day Program; often sold at Target and Wal-Mart)
  • 1 box Crayola Write Start colored pencils
  • 2 boxes Crayola crayons, 24 count
  • 2 boxes Crayola Classic Colors broad line washable markers, 8-12 count
  • 2 glue bottles, 8 oz.
  • 6 glue sticks, large
  • 1 scissors
  • 2 2-pocket plastic folders
  • 1 box zip-top storage bags, gallon
  • poncho or rain gear to be left at school
Kindergarten
  • large tote bag or backpack (no drawstring)
  • 1 clear storage box, 6 quart (Sterilite or similiar brand)
  • 1 pencil box
  • #2 pencils/erasers
  • 1 eraser, pink
  • 2 boxes Crayola Write Start colored pencils
  • 4 boxes Crayola crayons, 24 count
  • 1 box Crayola Classic Colors broad line washable markers, 8-12 count
  • 1 box watercolor paints, 8 count
  • 1 glue bottle, 8 oz.
  • 6 glue sticks, large
  • scissors
  • 3 2-pocket plastic folders
  • 1 3-ring binder, 1 inch white
  • 2 boxes zip-top storage bags: 1 sandwich, 1 freezer
  • beach towel (for rest)
  • poncho or rain gear with hood to be left at school
First Grade
  • backpack
  • 1 clear storage box, 6 quart (Sterilite or similiar brand)
  • 1 pencil bag with zipper, heavy duty
  • 3 boxes #2 pencils--12 count
  • 2 boxes colored pencils
  • 2 boxes Crayola crayons, 24 count
  • 1 box Crayola Classic Colors broad line washable markers, 8-12 count
  • 4 dry erase markers, black
  • 1 set watercolor paints
  • 1 glue bottle, 8 oz.
  • 3 glue sticks, large
  • 1 scissors
  • 5 2-pocket folders
  • 1 box sandwich zip-top storage bags
  • poncho or rain gear to be left at school
Second Grade
  • backpack
  • 1 clear storage box, 6 quart (Sterilite or similiar brand)
  • 1 pencil bag with zipper - heavy duty
  • 1 pencil sharpener, individual
  • 1 box #2 pencils, 24 count, pre-sharpened
  • 1 pack eraser caps
  • 2 boxes colored pencils
  • 2 boxes Crayola crayons - 24 count
  • 1 boxes Crayola Classic Colors broad line washable markers, 8-12 count
  • 1 Sharpie, fine point, black
  • 4 dry erase markers, fine point, assorted colors
  • 1 dry erase eraser
  • 2 highlighters
  • 1 glue bottle, 8 oz.
  • 3 glue sticks, large
  • 1 scissors
  • 4 2-pocket folders
  • 1 3-ring binder, 1 inch
  • 2 boxes zip-top storage bags: 1 sandwich, 1 freezer
  • 2 black/white composition book
  • poncho or umbrella to be left at school
Third Grade
  • book bag or backpack
  • #2 pencils/erasers
  • 2 boxes colored pencils, limit of 24 each (not erasable)
  • 1 box Crayola crayons, 24 count
  • 1 boxes Crayola Classic Colors broad line washable markers, 8-12 count
  • 3 dry erase markers
  • 2 highlighters
  • 1 red ink pen
  • 8 glue sticks, large
  • 1 scissors
  • 4 2-pocket folders
  • 2 8-pocket plastic folders
  • 1 spiral notebook, wide ruled, approx. 70 pages
  • 2 packs loose leaf paper, wide ruled
  • 2 packs index cards, 3x5, white, lined
  • calculator with basic functions
  • umbrella to be left at school
  • soprano recorder and method book*
Fourth Grade
  • book bag or backpack
  • 1 clear storage box, 6 quart (Sterilite or similiar brand)
  • 1 pencil case, small
  • #2 pencils/erasers
  • 1 box colored pencils
  • 1 box crayons, 24 count
  • 1 pack washable markers
  • 4 dry erase markers
  • 2 highlighters
  • 1 glue bottle, 8 oz.
  • 2 glue sticks
  • 1 scissors
  • 2 2-pocket plastic folders
  • 2 spiral notebooks, wide ruled, approx. 70 pages
  • 1 hard cover composition book
  • 1 planner/assignment notebook
  • 1 pack loose leaf paper, wide ruled
  • 2 packs index cards, 3x5, lined
  • calculator with basic functions
  • 1 box zip-top storage bags, quart
  • umbrella to be left at school
  • soprano recorder and method book*
Fifth Grade
  • backpack (no wheels)
  • 1 clear storage box, 6 quart (Sterilite or similiar brand, to house art supplies)
  • 1 pencil bag (not box)
  • 2 boxes #2 pencils (can be mechanical)
  • 1 box colored pencils
  • 1 box crayons, 24 count
  • 1 pack washable markers
  • 1 Sharpie, fine tip, black
  • 2 highlighters
  • 1 pack blue or black erasable ink pens
  • 1 pack red ink pens
  • 3 glue sticks
  • 1 scissors
  • 1 ruler
  • 1 protractor
  • 1 spiral notebook, wide ruled
  • 6 hard cover composition books
  • 1 planner/assignment notebook
  • 1 3-ring binder, 1 1/2 inch with set of dividers and labels
  • 2 8-pocket accordian folders (plastic)
  • 2 packs loose leaf paper, wide ruled (required)
  • 4 packs index cards, 3x5, white, lined
  • calculator
  • umbrella to be left at school
  • soprano recorder and method book*
Sixth Grade
  • backpack (no wheels)
  • 1 pencil bag (not box)
  • #2 pencils/erasers
  • 1 eraser
  • 1 box - colored pencils or markers
  • 1 highlighter
  • 12 blue or black erasable ink pens
  • 6 red ink pens
  • 1 large glue stick
  • 1 scissors
  • 1 ruler
  • 1 protractor
  • 1 compass
  • 1 3-ring binder, 1 1/2 inch with 1 set of dividers and labels
  • 2 spiral notebooks, 1-subject, wide ruled
  • 2 hard cover composition books
  • 1 planner/assignment notebook
  • 1 8-pocket accordian folder or 5 folders for core classes
  • 2 packs loose leaf paper, wide ruled, 100 sheets
  • 1 pack index cards, 5x8, white, lined or unlined
  • scientific calculator, TI‑30X IIS recommended
  • alto recorder*
* Recorders and method books will be available for purchase through Oak Hill. Families will be provided with details after the beginning of school.

Download a printable copy of the Supply List for Grades JK3-6. (pdf)

Supplies 7-8

2017-18 School Supplies

General Supplies:
  • Pencils (mechanical or wooden) #2
  • Pens (blue or black and red)
  • Highlighters
  • Colored pencils (erasable preferred)
  • Scissors
  • White Out
  • Pencil Case
Overall Organization:
  • 7 binders with dividers or 7 spiral notebooks and pocket folders for each class (see specific class information below)
  • 3 packs of loose leaf paper—for your binders or folders
  • Assignment Book/Planner—purchase through MBS Direct* (contains school dates/schedules) or through a retailer of your choice
  • 3X5 index cards and box/keeper/rings
Math:
Algebra Applications-
  • Graphing calculator (Texas Instruments TI-84 Silver Edition)
  • Binder/dividers and loose leaf or spiral notebook and folder
Algebra Foundations-
  • 2 composition notebooks
  • Scissors
  • Tape
  • Loose leaf
  • TI-84 Graphing calculator
Algebra Basics-
  • Binder/dividers and loose leaf or spiral notebook and folder
Art:
  • Tracing paper
Science:
  • Binder/dividers with folder
  • Index cards optional
  • 8th grade: calculator
English:
  • Binder/dividers and loose leaf or spiral notebook and folder
  • Index cards

Social Studies:

  • Binder/dividers and loose leaf or spiral notebook and folder
  • 7th grade: tracing paper
  • 8th grade: markers, colored pencils, ruler

Theater:
  • Slim markers or colored pencils
Spanish:
  • Binder/dividers and loose leaf or spiral notebook and folder
  • Index cards

French:

  • Binder/dividers and loose leaf or spiral notebook and folder
  • Index cards

Theology:

  • Binder/dividers and loose leaf or spiral notebook and folder

Optional:

  • 8-pocket folder—homework organization
  • 13”X13” crates for locker shelves

*Textbooks available through MBS Direct online store in July. Check Parent Portal for details.

Download a printable copy of the 2017-18 Supply List for Grades 7 & 8. (pdf)

Supplies 9-12

Teachers will inform students of any needed supplies for their specific classes on or after the first day of school.

Spirituality Opportunities for Parents

Mothers’ Club Spirituality Committee
This committee seeks to integrate parents with the school community in living out the Goals of Sacred Heart education. All parents are welcome and encouraged to join together to pray for each other and our school. Questions? Contact the Mothers’ Club Spirituality Committee at vdohspirituality@vdoh.org

Rosary | Contact: Polly Capps
A beautiful expression of Goal I, all are welcome at 8 am each Wednesday in our Chapel to offer the rosary to Mater for her motherly protection of our children and for all the faculty, staff, and religious of this community who play such a critical role in nurturing and teaching our children.

First Friday Eucharistic Adoration | Contact: Kelly Adamitis
An integral part of the Sacred Heart life, First Friday Eucharistic Adoration is a tradition that exemplifies Goals I & IV. Therefore, it is fitting that this event engages the entire Villa Duchesne and Oak Hill School community: students, faculty, staff, parents, and alumni. First Friday Eucharistic Adoration days for the 2017-2018 school year are scheduled for September 1, October 6, January 5, February 2, March 2, and April 6.

On these days, the Eucharist will be exposed for adoration following the 8:15 am Oak Hill Mass and Benediction until 3 pm in our Chapel. All are welcome anytime during the day to visit and pray. Students, teachers, and staff make visits throughout the day; however, parent volunteers are still needed to ensure that the Blessed Sacrament is never left unattended. Adorers are scheduled for hour shifts from 9 am to 3 pm.

Bible Study | Contact: Polly Capps
Seeking to live out Goals I & II, all parents are welcome to meet from 9-10 am on Tuesdays to study Scripture. The topic for the fall will be The Epistle to the Hebrews, a nine-week study beginning September 12, 2017, and ending November 7, 2017. Join us as we journey together in a verse-by-verse study of Hebrews, a New Testament book packed with Old Testament quotations. No other book gives a better understanding of the New Testament priesthood and will serve as the perfect springboard for our winter six-week study: The Bible and The Mass, beginning January 16, 2018, and ending February 20, 2018.


Wednesday Morning Mass
On most Wednesdays throughout the school year, Mass is celebrated at 7:15 am in the Chapel. Each Mass is offered for the intentions of specific grades, departments, and apostolic works within our community. Intentions are listed in the weekly Nuts & Bolts newsletter. Everyone in the VDOH community is invited and encouraged to attend. Special intentions may be directed to Campus Minister Rachel Kondro, rkondro@vdoh.org.


All-School Masses
The entire Sacred Heart community is encouraged to attend all-school Masses celebrated on special occasions throughout the year. Mass dates and times are posted on our online calendar and announced in the weekly Nuts & Bolts newsletter.


Children of Mary Sodality
The Children of Mary is an organization of women dedicated to growing in their interior life of prayer through Mary, Mother of Jesus. Monthly meetings take place on Saturday mornings, October through May, and include Rosary, Mass, and a speaker. Other events include a pilgrimage to St. Charles in honor of St. Philippine Duchesne and a Spring Morning of Recollection. All women who would like to grow in their faith of the Immaculate Heart of Mary and the Sacred Heart of Jesus are welcome. For information about becoming an aspirant, contact Sally Stephens, rscj, at sstephens@vdoh.org. More information is available at http://childrenofmarystl.wix.com/children-of-Mary.


Sacred Heart Spirituality Speakers Series
The Sacred Heart Spirituality Speakers Series is sponsored by the Mums of Alums for the benefit of the entire Sacred Heart family. Dates and speaker information are published in our online calendar and in the weekly Nuts & Bolts newsletter. All are invited to attend. For information, please contact Cathie Ott at cathieott365@att.net.


Mass Cards
Community prayer/mass cards are available at the Portry for $6 each or 6 for $25. Each consists of a beautiful Mater card with an envelope for mailing the card to a friend in need and an intention card that is then posted on the wall of the Chapel vestibule. All enrolled are remembered in the school masses and prayers of the Sacred Heart community.

Student Computers & Technology 7-12

Villa Duchesne’s 1:1 computer program is a powerful tool that supports student learning, and we want to ensure every student’s computer is ready for the 2017-18 school year.

Returning Classes of 2018, 2019, 2020, 2021, and 2022

All returning students need to deliver their current school computers to the Tech Department for summer maintenance. This will allow us to make necessary updates and fix any hardware and software issues. Students need to be prepare to submit a new password* for the 2017-18 school year when they drop off their computers for maintenance. Each returning student is required to complete the following:

  • Review the Policy for the Ethical and Responsible Use of Technology on pages 25-27 in the Student-Parent Handbook.
  • As a safeguard, back up all personal documents and images to an external hard drive or cloud.
  • Deliver your computer for summer maintenance to the Tech Department any time between 8 am and 3 pm no later than Wednesday, May 31, 2017. You may keep your computer until you have completed all of your exams. Your computer will be accepted for its maintenance check and software update only after you have submitted your current and new passwords.
  • You will be notified via your school email address when your computer is ready for pick up. You may pick up your updated computer from the Tech Department between 8 am and 3 pm Monday through Thursday.

New Students

  • All new students are asked to complete the following:
  • Review the Policy for the Ethical and Responsible Use of Technology in the Student-Parent Handbook on pages 24 to 28.
  • Create and submit via the Student Password 2017-18 Online Form your password for next school year. Please review the Student Password Guidelines* before submitting a new password by May 29, 2017.
  • You may pick up your new computer from the Tech Department between 8 am and 3 pm on either Monday, August 7, or Tuesday, August 8. If neither date is convenient, computers are available for pick up between 11 am and 12 pm at Saints Start-Up on Sunday, August 13. The Student Computer Lease Agreement must be signed by a parent/guardian prior to receiving your new computer.
  • Once you pick up your new computer, log in with your password and begin familiarizing yourself with the installed programs. Do not forget to bring your new computer to Student Orientation on Monday, August 14; this is an opportunity to address any questions or concerns you have about your computer. Student Orientation is required for all students in grades 7 and 9 from 8 am to 12 pm and for their parents from 8 am to 9 am.

New families who have questions may contact Judy Bertucci in the Villa Duchesne Principal's Office at jbertucci@vdoh.org.

* Student Password Guidelines

  • be AT LEAST 8 characters in length
  • contain no spaces
  • contain at least 2 (two) numbers
  • contain at least 1 symbol (ex. . , ! @ # $ % ^ & * - _ = +)
  • not be the same as student login name
  • not contain personal/directory information (login, first name, last name, SSN, student number, home address, phone number, etc.)

To easily remember a more complex password, you may consider using the first letter of each word in a sentence or phrase (e.g. igfVi18! I graduate from Villa in 18!)

Password Examples:

  • Valid: igfVi18! (uses upper and lowercase letters, a symbol, at least 2 digits, and contains between 8 and 26 characters)
  • Invalid: Villa (no digits and has fewer than eight characters)

Please contact the Technology Department at techdepartment@vdoh.org if you have any questions.

Student-Parent Handbook

Student-Parent Handbook [Rev 20180201]

Summer Programs

View our Passport to Summer page to learn more and register for summer programs.

Summer Reading

Grades JK-6

Coming soon.

Grades 7-8

Social Studies, 2018:

  • Grade 7: SOC71 World Geography. Chinese Cinderella by Adeline Yen Mah.
  • Grade 8: SOC81 American Civics. Glory Be by Augusta Scattergood.

English, 2018:

Grades 9-12

Social Studies, 2018:

  • Grade 9: SOC101 World Civilization I. Motel of the Mysteries by David Macaulay.
  • Grade 10: SOC201 World Civilization II.The Moor’s Account by Laila Lalami.
  • Grade 11: SOC301/SOC302 United States History. Lost in Transition by Christian Smith.
  • Grades 11-12: SOC402 American Government & Economics. Students will be notified by teacher.
  • Grades 11-12: SOC403/SOC410 Psychology. No Summer Reading.
  • Grades 11-12: SOC404 Women’s Studies. No Summer Reading
  • Grades 11-12: SOC408 AP U.S. Government & Politics/Honors Economics. Students will be notified by teacher.
  • Grade 12: SOC405 AP European History. Reading packet will be distributed by teacher in late May.

English, 2018:

Textbooks 7-12

Villa Duchesne and Oak Hill School partners with MBS Direct as a source for school textbooks in grades 7-12.

Selling Textbooks 2017

At the end of each school year, MBS Direct is happy to buy back textbooks that meet their quality assurance standards. Follow MBS Direct's seven simple steps, as outlined in their Selling Back Your Textbooks guide to learn more about the process. The guide is available as a downloadable PDF. To determine if your used textbooks are acceptable for buyback, visit www.mbsdirect.net/bookconditions.

When visiting our Villa Duchesne online bookstore at MBS Direct, always log in using the same email address used to purchase books to review eligibility for Guaranteed Buyback and Customer Loyalty. You must have a printed quote from MBS Direct prior to submitting your books for buyback. Quotes cannot be processed in La Boutique. Buyback will take place from 11 am to 1:30 pm in La Boutique on the Ground Floor on the following dates:

  • Senior Buyback: May 16 & 17, 2017
  • All Student Buyback: May 23-25, 2017

Buying Textbooks 2017

Families may purchase textbooks for the 2017-18 school year from MBS Direct beginning Tuesday, July 18, 2017, or from another vendor of their choosing. MBS Direct offers FREE SHIPPING on orders of $99 or more placed by midnight on Thursday, July 27. Follow MBS Direct's Book Ordering Procedures to get started.

Finalized class schedules for the 2017-18 school year will be available in your student portal (login required) beginning Tuesday, July 11. While we made every effort to place students in their chosen electives, it may not have been possible to accommodate all requests.

2017-18 Textbook List with ISBN Numbers [2017.07.19] (PDF)

2017-18 Textbook List with ISBN Numbers [2017.07.19] (Excel)

The Learning Center | Academic Assistance

Tutorial Services JK3-6

Several academic assistance options are included as part of tuition. Tutoring and speech services are also available on a fee-for-service model for students with learning differences or who require additional support.

  • Reading Instruction: Oak Hill’s Learning Specialist is available during school hours by referral from your child’s teacher or the Director of The Learning Center. There is no fee for this small group or individualized instruction.
  • The Learning Center: Consultation, group sessions, and study skills techniques are available in The Learning Center by referral from your child’s teacher. The number of sessions is determined by the Director of The Learning Center. There is no fee for this service.
  • Private Tutoring: Learning/reading specialists and speech therapists are available during campus hours for an additional charge. The hourly tutoring rate is $50 per 45-minute session, which is billed monthly through Smart Tuition. Tutoring takes place on campus either before, during, or after school and is arranged in conjunction with The Learning Center, parents/student, and teachers. Appointments during school hours are coordinated to minimize classroom disruption.

Cancellation Policy: Parents must notify the specialist of a cancellation at least six hours prior to the session to avoid the session charge. Attempts will be made to reschedule.

Contact: Joan Hinshaw, Director of The Learning Center | jhinshaw@vdoh.org | 314.810.3517

Tutorial Services 7-12

Villa Duchesne offers several options for academic assistance. Teachers are available for consultation after school and during extended period and break. Tutoring is available on a fee-for-service model for students with learning differences or who require additional support.

  • The Learning Center: Consultation, group sessions, and study skills techniques are available in The Learning Center by appointment. Teachers, students, or parents may request the service. The number of sessions is determined by the Director of The Learning Center. There is no fee for this small group or individualized instruction.
  • Reading Plus Program: Students who want to improve reading comprehension, vocabulary, or fluency may be directed to a computerized reading program for use at home or at school during a student’s free class period. There is no fee for this service.
  • Private Tutoring: Experienced, subject-specific tutors and learning specialists are available during campus hours for an additional charge. The hourly tutoring rate is $50 per 45-minute session, which is billed monthly through Smart Tuition. Tutoring takes place on campus either before, during, or after school and is arranged in conjunction with The Learning Center, student/parent, and teachers.

Cancellation Policy: Parents or students must notify the specialist of a cancellation at least six hours prior to the session to avoid the session charge. Attempts will be made to reschedule.

Student Expectations: Students are asked to bring their materials to each session.

Contact: Joan Hinshaw, Director of The Learning Center | jhinshaw@vdoh.org | 314.810.3517

Tuition Plans, Tuition Refund Plan & Scholarships

Tuition Plans | Smart Tuition

The School offers five tuition payment options:

  1. Annual Plan (August 20) paid by check to VDOH*
  2. Semester Plan (August 20, January 20) paid by check to VDOH*
  3. T
  4. 8-month Plan (July-February) paid through Smart Tuition
  5. 10-month Plan (July-April) paid through Smart Tuition

Families choosing the Trimester, 8-month, or 10-month Plan must register with Smart Tuition and pay the associated fees. Our Smart Tuition school code is 12537. Please see the Student-Parent Handbook for the full Tuition and Fee Payment Policies. Contact the Business Office at 314.810.3531 if you have questions regarding payment plans or Smart Tuition.


*If a family wants to pay the Annual or Semester Plan by credit card or automatic bank withdrawal, they must register with Smart Tuition and pay the associated fees. If a family selects the Annual or Semester Plan with payment by check in the Enrollment and Tuition Contract and accounts become more than five days past due, the Parents are deemed to consent to registration with Smart Tuition, and School will register the Parents with Smart Tuition.


Tuition Refund Plan | A.G.W. Dewar

The Tuition Refund Plan is offered by A.G.W. Dewar and the following is reproduced from information provided by A.G.W. Dewar to The School for the 2017-2018 academic year. Please see contact and underwriter information at the bottom of this page.

WHY DO YOU NEED THE TUITION REFUND PLAN?

Your financial obligation to The School is for the full annual tuition as stated in The School's Enrollment and Tuition Contract. The School cannot refund tuition or cancel unpaid obligations if your child is forced to withdraw during the academic year.

If your son or daughter withdraws, the Tuition Refund Plan will pay benefits (subject to the terms of the policy and the amount insured) to The School, which provides substantial assistance in meeting your financial obligation.

Every year, thousands of students must withdraw from private schools. The following are some examples of reasons why:

  • Family Move
  • Change of Objective
  • Injury or Sickness
  • Death of Parent or Student
  • Disciplinary Dismissal
  • Scholastic Difficulties
  • Financial Problems
  • Mental Health Conditions
  • Job Loss

The Plan provides substantial insurance protection at a modest cost.

WHAT THE PLAN COVERS:

Withdrawal or Absence for Medical Reasons

  • The Plan will pay 75% of the unused yearly insured fees, provided the student's injury or sickness forces the student to withdraw from school or medical absence lasts for 31 or more consecutive days. Benefits are paid retroactive to the first day of medical absence.
  • The Plan will pay 50% of the unused yearly insured fees, provided the student's mental health condition, as referenced in DSM V, forces the student to withdraw from school or medical absence lasts for 31 or more consecutive days.

Withdrawal for Other than Medical Reasons

(Examples include: moves, change of objective, financial hardship and voluntary withdrawals.)

  • The Plan will pay 50% of the unused yearly insured fees provided the student has withdrawn from school after attending more than fourteen consecutive calendar days beginning with the student's first class day of attendance in the academic year.

Dismissal from The School

  • The Plan will pay 50% of the unused yearly insured fees provided the student is dismissed from The School after attending more than fourteen consecutive calendar days beginning with the student's first class day of atten dance in the academic year.

DEFINITIONS & CONDITIONS

  • The “academic year” (referred to as “period of coverage” in the policy) upon which benefits are based consists of the actual calendar days in the school year (including weekends, holidays and vacations) beginning with the first day of formal academic instruction (excluding pre-season athletic practice, orientation, registration and graduation days) and ending with the last day of formal academic instruction, including examinations.
  • Withdrawal or absence for medical reasons” means complete, involuntary severance from classes as certified to and regularly treated during the period of coverage by a legally qualified medical practitioner, not related to the student.
  • DSM V” is the American Psychiatric Association's Diagnostic and Statistical Manual.
  • Withdrawal for other than medical reasons” means complete, voluntary severance from classes for the balance of the academic year.
  • Dismissal” means complete, involuntary severance from classes by The School authorities for scholastic or disciplinary reasons for the balance of the academic year.
  • Unused yearly insured fees” means the portion of the insured fees paid or payable by the insured student/parent for the remaining time in the current school year after the student's withdrawal or dismissal. (i.e., the prorated tuition insured from date of separation to the end of the academic year.)

PERIOD OF COVERAGE

Coverage is effective under The Plan as follows:

Medical: From August 1 through the last day of the academic year.

Non-Medical/Dismissal: For the entire academic year after meeting the fourteen-day attendance requirement.

Late-Entering Students who commence classes after opening day may enroll in the Plan provided premium is paid within 10 days after starting classes. Medical coverage begins on the date the premium is received. Non-medical coverage is effective after the student has satisfied the fourteen-day attendance requirement.

EXCLUSIONS | NOT COVERED UNDER THE PLAN

Medical Withdrawal or Absence Due To:

1. war or any act of war 2. taking part in a riot 3. pregnancy and/or childbirth 4. the use of any drug or narcotic unless it is prescribed by a doctor 5. suicide or intentionally self­inflicted injury or self-inflicted sickness, while sane 6. a student being legally intoxicated 7. nuclear reaction, radiation or radioactive contamination 8. failure to attend classes for any reason other than injury or sickness 9. injury or sickness (including mental health conditions) if during the 180 days preceding and including the coverage effective date, there was medical care, advice, consultation or treatment for the condition, or if symptoms of the condition were present.

Withdrawal for Other than Medical Reasons or Dismissal Due To:

1. being inducted into the armed forces or being assigned alternative duty in lieu of active military service 2. war or any act of war (whether declared or undeclared) 3. rebellion, riot or civil commotion 4. any order of a de jure or de facto governmental or sovereign power directed to the student 5. nuclear reaction, radiation or radioactive contamination 6. destruction of any school facility due to any cause 7. inability of the school to operate and provide formal academic instruction including closure for any reason 8. temporary non-medical absences, suspensions, changes from resident to day status or schedule reductions 9. boycotting of classes by the student 10. completion of academic requirements or early graduation 11. any withdrawal or dismissal prior to or within the first fourteen consecutive calendar days beginning with the student's first class day of attendance in the academic year.

Note:

  • Medical benefit period ends immediately upon student's resumption of classes at any school or upon becoming gainfully employed.
  • For medical withdrawals, coverage ceases on the last day of formal academic instruction by The School due to any reason.
  • Withdrawal or dismissal must result in the loss of scholastic credit at The School.

CLAIMS

Claim forms with instructions are available at the school business office. Claims must be reported within 30 days from the date of separation. Benefit payment is made to The School to be credited to the student's account. Benefits not required to settle your account with The School, if any, will be refunded to you by The School.

COST

The cost of the Tuition Refund Plan is detailed in your enrollment materials. Written notification of enrollment in The Plan must be made by August 1, the effective date of the policy. Premium payment is due within ten days after the first class day of the academic year.

UNDERWRITER

The Tuition Refund Plan policy is underwritten by Atlantic Specialty Insurance Company, New York, NY, for A.W.G. Dewar, Inc., dba A.W.G. Dewar Insurance Agency, Four Batterymarch Park, Quincy, MA 02169-7468. The name of each student is listed on a policy which is held by the school business office, not as agent for the insurance company, but on behalf of insured students and their parents. The above information is an outline of coverage for the ensuing [2017-2018] academic year. Actual coverages are governed by the insurance policy on file in the school's business office. Coverage may change each academic year. A.W.G. Dewar, Inc. is the originator of the trademarked Tuition Refund Plan.

Website: www.tuitionrefundplan.com
Email: trp@dewarinsurance.com

Scholarships & Financial Aid

Please visit our Scholarships & Financial Aid page for current information and offerings.

Uniforms

Students are required to be in complete uniform from the first day of school until the final day of the school year unless the School designates an out-of-uniform day. Uniform items must be purchased from Just Me Apparel, our exclusive uniform provider, unless noted otherwise.

Just Me Apparel
www.justmeapparel.com
232 Old Sulphur Spring Road
Manchester, MO 63021
636.391.3551

Visit these resources to learn more:

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