Parents

The Acorn Club is Oak Hill's complimentary extended care program. On all full school days and Late-Start Tuesdays, before-school care opens at 7 am with after-school care available from 3:15 pm until 6 pm* (excludes Christmas Basket Mass, Field Day, and Oak Hill Prize Day). Supervised play, snacks, activities, and time for homework are daily components.

To register your child, please email acornclub@vdoh.org with the dates and times your child(ren) will be attending.

*Please note: In the event of a “snow schedule,” before-care supervision will begin 30 minutes prior to the published start of classes. In the event of an early dismissal from school, such as due to inclement weather, for the safety of our students and staff, please plan to pick up your child(ren) from their regular dismissal site within 30 minutes of the early dismissal. Acorn Club is not available on these early dismissal days.

If your child will be absent or arriving late to school, please notify the School as indicated below.

• Villa Duchesne parents email attendance-villa@vdoh.org or call 314.810.3544 before 8:30 am.
• Oak Hill parents email attendance-oakhill@vdoh.org or call 314.810.3434 before 8 am.

All students arriving after the start of school must sign in before proceeding to class.

• Villa Duchesne students must sign in at the Dean of Students Office on the ground floor of the 1929 Main Building.
• Oak Hill students must be signed in at the Oak Hill Office in the Duchesne Building.

All students leaving during school hours must sign out before leaving campus at the offices noted above. Parents may either send a note with their child or email/call the attendance line with an explanation for the early dismissal.

As a member of the Network of Sacred Heart Schools, the Center for Student Success supports the Goals and Criteria of a Sacred Heart education of its students. Particularly, "Goal II: a deep respect for intellectual values" is the hallmark of the Center for Student Success. The Center offers support services for students with mild learning disabilities or for students who learn differently. Students experience academic success, self-advocacy, love of learning, and confidence when given the academic reinforcement. Our specialists work closely with teachers to develop new methods of learning within the dynamic expectations of a college-preparatory curriculum, while emphasizing skill building, use of assistive technology, and alternative approaches of learning. The Center recognizes and honors a student’s unique gifts, talents, learning challenges, and style. In the words of St. Madeleine Sophie Barat, we are here for the “sake of one child.”

There are twenty-two schools throughout the United States that belong to the Network of Sacred Heart Schools and more than 150 Sacred Heart schools around the world. Middle school students have the opportunity to participate in two-week domestic exchanges with other member schools in the Network of Sacred Heart Schools in the United States; while our high school students may spend either a quarter or semester at one of our domestic or international sister schools. Students from Sacred Heart schools around the world also attend Villa Duchesne and live with host families. Contact the Principal's office at 314.810.3469 for more information.

Ways to make a difference:

• Your support of Annual Giving impacts our students directly and is one of the most important fundraising programs at Villa Duchesne and Oak Hill School.
• Save the date for our Bonne Chance Auction: Saturday, November 10, 2018. View our previous auctions.
• Support us while you shop with Schnucks eScrip, AmazonSmile, and Office Depot "Back to School" Rewards Program.

Villa Duchesne and Oak Hill School partners with Magnus Health to enable parents to electronically complete, sign, and return their children’s health forms. Magnus Health is a web-based health records management system that securely integrates with our school database. You will not only use this system to update your student’s medical history but to also download all other medical forms that need to be completed by your physician, such as physical forms and action plans.

Forms for the 2019-2020 school year are now available. Each child’s medical information should be entered or updated in Magnus by Friday, May 3, 2019. This includes emergency contacts, insurance information, physician information, health history, permission to give over-the-counter medications, allergy information, and permission to treat.

In addition, some families are required to submit the following:

A school physical dated no earlier than February 1, 2019, for all students new to VDOH as well as all students entering junior kindergarten 3, kindergarten, grade 4, grade 7, or grades 9-12. To guarantee that the physical meets the MSHSAA requirements for student-athletes in grades 9-12, please use either the MSHSAA form [https://www.mshsaa.org/SportsMedicine/prepartPhysEvalForm.aspx] or the VDOH physical form found on Magnus. All other physicals will be approved or rejected based on the MSHSAA requirements. Students not in compliance cannot try out for any sport. Physicals may be completed by your physician, an urgent care center, or a walk-in clinic, like those at Walgreens.

A current list of immunizations for all students new to VDOH including all immunizations required by the State of Missouri. An updated list of immunizations for students entering kindergarten with two MMR and two Varicella, students entering grade 8 with Tdap and MCV, and students entering grade 12 with a second dose of MCV unless the first dose was administered after the age of 16. A signed medical or religious state exemption form is required for all exempt immunizations.

A current Action Plan signed by your physician and a Parent Request for Treatment for any student with an allergy requiring an EpiPen, asthma requiring an inhaler or nebulizer, diabetes, a seizure disorder, or chronic anxiety disorder.

A Parent Request to Administer Medication at School form for all medications (including EpiPens and inhalers) not included in the over-the-counter medication permissions. Note: All medications are kept in the Nurse’s Office. Students may not carry medications while on campus unless it is an EpiPen or inhaler and your physician has given specific approval for the student to have it on her/his person.

A physician's signed order is required for any over-the-counter medication to be dispensed above the recommended dosage as well as for all prescriptions to be given at school.

If your child has any special health care needs, please call the Nurse’s Office to discuss her/his needs and how we can best help her/him meet them.

HOW DO I COMPLETE THE ONLINE FORMS?

The 2019-2020 health care forms are now available on Magnus Health. Get started at https://secure.magnushealthportal.com/ss/339115/login. Log in using your vdoh.org website username and password.

Student Health Tracker in Magnus: After logging in to Magnus, check “complete now” next to the name of the student whose records you want to access. The Student Health Tracker for that student will open and will clearly indicate all requirements as well as which are complete and which are still outstanding. From this page, you will be able to download any forms that need to be completed or signed.

The site will include directions on how paper forms may be uploaded to the Student Health Tracker. You may also mail them to the Magnus Health address listed on the site.

You will receive email notifications about incomplete enrollment until you complete all required items.

WHAT IF I NEED HELP WITH THE FORMS?

You can contact Magnus Health by phone, email, or live chat. Contact information is available upon login to Magnus at https://secure.magnushealthportal.com/ss/339115/login.

You may also call the Villa Duchesne and Oak Hill School Health Center or email Sandy Conway at sconway@vdoh.org during the school year. We are happy to help you.

Sandy Conway, RN | sconway@vdoh.org | 314.810.3499

School Hours

Grades JK3-6: School begins promptly at 7:55 am for JK3-6, except on Late-Start Tuesdays when we begin at 8:55 am. Junior kindergarten dismisses at noon except for those enrolled in the optional Full Day program. Kindergarten through sixth grade dismiss at 3:15 pm.

Grades 7-12: All grades 7-12 begin at 7:45 am, except Zero Hour elective classes which begin at 7 am and Late-Start Tuesdays which begin at 8:45 am. Faculty hours begin at 7:30 am. The warning bell rings at 7:40 am on all days except Late-Start Tuesdays when it rings at 8:40 am. School dismisses at 3:15 pm. On-campus faculty hours for full-time teachers typically conclude at 3:30 pm.

Snow Schedule/Early Dismissal: In the event of a “snow schedule,” the campus will open to all students with before-care supervision for JK3 through sixth grade 30 minutes prior to the published start of classes. In the event of an early dismissal from school, such as due to inclement weather, for the safety of our students and staff, please plan to pick up your child(ren) within 30 minutes of the early dismissal. Acorn Club is not available on these early dismissal days.

Arrivals/Drop Offs

Grades JK3-6: The Oak Hill campus is open to JK3-grade 6 students beginning at 7 am each school day, including Late-Start Tuesdays. There is no supervision provided for students before 7:00 am and students are not to be on campus.

On all days except Late-Start Tuesdays, Oak Hill students should be dropped off at the Duchesne Building until 7:30 am. After 7:30 am students in grades 3-6 may be dropped off at the lower campus for morning recess. On Late-Start Tuesdays, all students should be dropped off at the Activities Building on the Lower Campus between 7:00 and 8:45 am. No students should be dropped off at the West Door or in front of the pods.

Students are escorted to their classrooms at 7:45 am; on Late-Start Tuesdays, 8:45 am. For safety reasons, students may not enter any classroom before these times unless requested to do so by a teacher.

The school day begins promptly at 7:55 am; on Late-Start Tuesdays, 8:55 am. Students who are not in their classrooms by these times must report to the Oak Hill Office.

Grades 7-12: Supervision is provided for Villa Duchesne students beginning at 6:45 am. All Villa Duchesne students enter through the West Door. Students arriving after the first period of the day begins must sign in in the Dean of Students' Office.

Dismissal

Grades JK3-6: Students are dismissed by their carpools at 3:15 pm from either the Duchesne Building or the Busch Gymnasium. Oak Hill students who carpool with Villa Duchesne students must be picked up at either the Duchesne Building or the Busch Gymnasium. Acorn Club is available until 6 pm on all full school days.

Grades 7-12: All students dismiss from the West Door at 3:15 pm. No students may be picked up from the sidewalk in front of the School, or the Portry, or the East Door. Supervision is provided until 6 pm.

Arrival and Dismissal Traffic Patterns (printable PDF)

Talking to Your Child about Active Intruder Situations by Tier One Tactical Solutions, LLC

What can I do as a parent in the event of this type of situation?

• Know that in a crisis, telephone lines may become overwhelmed. Access to the School may be restricted. The School will initiate communication as quickly as possible, providing instructions reuniting you with your child through our secure process.
• To ensure you receive timely updates, please UPDATE PROFILE in MyBackPack with your current address, telephone numbers and emergency contacts.
• Frequently ask your child about the drills and training that they have practiced in School.

What else can I do?

You can also emphasize with your child the importance of:

• Listening to all information that comes across the emergency system.
• Following the instructions of the teacher or any adult in charge.
• Taking all drills seriously so that they are prepared and know what to do in the event of an actual emergency.
• Making sure that they report to an adult when the outside doors are propped open or left open for others.
• Telling an adult when they know someone has plans to bring a weapon to School, whether they believe them or not.
• Telling if someone has brought a weapon to School whether they have seen it or not.

Also, you can:  

• Have frequent discussions with your child regarding their feelings about active intruder situations.
• Create safety plans for your child for your home, when they go outside to play or if they get lost. Practicing personal safety is an important task for all of us.

What is Options-Based Active Intruder Training?

The School has adopted options-based active intruder protocols based on the recommendation of the U.S. Department of Education and the U.S. Department of Homeland Security. These agencies recommend that all Schools teach students and staff options that may be available to them in an intruder situation. The foundation of our options-based active intruder program is the 4E concept. The 4E’s represent Educate, Evade, Escape and Engage.

• The EDUCATE option is where students learn and practice the terminology and skills taught in the 4E program. They also learn to keep their School safe by observing and reporting when they see or hear something wrong.
• Students learn about the EVADE option by locking doors, turning off the lights, covering the window, and using items in the room to barricade the door.
• The ESCAPE option instructs students and staff to leave the building, when they believe it is safe to do so, by the quickest possible path.
• The ENGAGE option is not part of the elementary-grade training, but is taught at the middle and high school level. Students are instructed that when their lives are in imminent danger and no other option is viable, they can distract by throwing anything available and fight back to maximize their chances of survival. Engaging is only used as an option of last resort.   

Frequently Asked Questions

What should I say to my child if they have concerns about an intruder coming into their School?

While the subject of active intruders can be unsettling for students and staff, our ultimate goal is survival. If your child is concerned that something like this might happen at their School, remind them that it is necessary to be prepared and practice active intruder drills just as they do fire drills, tornado drills and earthquake drills. Principals, teachers and staff will help students learn how to think and react in an emergency situation.

Why did the School change to an options-based active intruder model instead of the “traditional” lockdown?

In the past, locking down a facility was the only response utilized regarding an active intruder. However, research has shown that allowing staff and students to employ options when dealing with active intruders increases the chances of surviving a critical incident.

What if my child or I have specific questions or concerns about active intruder information?

If you or your child have any questions or concerns about the topic, feel free to contact your child’s teacher, counselor or principal. Make sure your child knows that they should tell an adult right away if another person talks about hurting others, themselves or obtaining any type of weapon, even if they think the person is joking. Students should also report any potential safety issues to an adult such as a fire, a tripping hazard or an unidentified person(s) in any school building.

What type of emergency drills do students practice?

All students practice up to eight drills annually.  They consist of three Fire Drill, three Active Intruder Drills and two Tornado Drills.

Why should my child participate in active intruder drills?

Drills are a way for students and staff to practice and be prepared to act in a crisis. Active intruder drills are clearly identified as “Only a Drill”, and we have members of our staff who are trained to assist students. All students should be trained so that they are not only able to use these skills taught at the School, but also in any dangerous situation they may encounter outside of School, as well.

I have heard my child talk about the “Rally Point.” What is it?

Most schools practice escaping to an off-site location called a Rally Point. The Rally Point is a term used to describe a predetermined location that staff and students ESCAPE to when there is an emergency situation inside the School that requires them to go to a safe location off-site from the campus. The students are shown where the Rally Point is, and how to get there.

In the event of a crisis that requires the temporary evacuation of the building, the School has designated a ReUnification Point or R.U.P. Should a crisis event occur, the School will be inaccessible except to first responders (police, firefighters, EMS, etc.) To reunite you with your child as quickly as possible, a Reunification Point is established off site and away from the commotion to aid in reuniting students with their families.

Mothers’ Club Spirituality Committee
This committee seeks to integrate parents with the school community in living out the Goals of Sacred Heart education. All parents are welcome and encouraged to join together to pray for each other and our school. Questions? Contact the Mothers’ Club Spirituality Committee at vdohspirituality@vdoh.org

Rosary | Contact: Polly Capps
A beautiful expression of Goal I, all are welcome at 8 am each Wednesday in our Chapel to offer the rosary to Mater for her motherly protection of our children and for all the faculty, staff, and religious of this community who play such a critical role in nurturing and teaching our children.

First Friday Eucharistic Adoration | Contact: Kelly Adamitis
An integral part of the Sacred Heart life, First Friday Eucharistic Adoration is a tradition that exemplifies Goals I & IV. Therefore, it is fitting that this event engages the entire Villa Duchesne and Oak Hill School community: students, faculty, staff, parents, and alumni. First Friday Eucharistic Adoration days for the 2018-2019 school year are scheduled for September 7, October 5, December 7, February 1, March 1, and April 5.

On these days, the Eucharist will be exposed for adoration following the 8:15 am Oak Hill Mass and Benediction until 3 pm in our Chapel. All are welcome anytime during the day to visit and pray. Students, teachers, and staff make visits throughout the day; however, parent volunteers are still needed to ensure that the Blessed Sacrament is never left unattended. Adorers are scheduled for hour shifts from 9 am to 3 pm.

Bible Study | Contact: Polly Capps
Seeking to live out Goals I & II, all parents are welcome to meet from 9-10 am on Tuesdays to study Scripture. In the fall we will study the Gospel of John. Join us for this in-depth, verse-by-verse study of what many consider to be the most mystical and sacramental Gospel. This 15-week study begins August 28, 2018, and ends December 11, 2018. Our six-week winter study, Genesis to Jesus, will provide an overview of the Old Testament that will show how salvation history reaches its climax and fulfillment in Christ. The winter study begins January 8, 2019, and ends February 12, 2019.

Wednesday Morning Mass
On most Wednesdays throughout the school year, Mass is celebrated at 7:15 am in the Chapel. Each Mass is offered for the intentions of specific grades, departments, and apostolic works within our community. Intentions are listed in the weekly Nuts & Bolts newsletter. Everyone in the VDOH community is invited and encouraged to attend. Special intentions may be directed to Theology teacher Stewart Heatwole, sheatwole@vdoh.org.

All-School Masses
The entire Sacred Heart community is encouraged to attend all-school Masses celebrated on special occasions throughout the year. Mass dates and times are posted on our online calendar and announced in the weekly Nuts & Bolts newsletter.

Children of Mary Sodality
The Children of Mary is an organization of women dedicated to growing in their interior life of prayer through Mary, Mother of Jesus. Monthly meetings take place on Saturday mornings, October through May, and include Rosary, Mass, and a speaker. Other events include a pilgrimage to St. Charles in honor of St. Philippine Duchesne and a Spring Morning of Recollection. All women who would like to grow in their faith of the Immaculate Heart of Mary and the Sacred Heart of Jesus are welcome. For information about becoming an aspirant, contact Sally Stephens, rscj, at sstephens@vdoh.org. More information is available at http://childrenofmarystl.wix.com/children-of-Mary.

Sacred Heart Spirituality Speakers Series
The Sacred Heart Spirituality Speakers Series is sponsored by the Mums of Alums for the benefit of the entire Sacred Heart family. Dates and speaker information are published in our online calendar and in the weekly Nuts & Bolts newsletter. All are invited to attend. For information, please contact Cathie Ott at cathieott365@att.net.

Mass Cards
Community prayer/mass cards are available at the Portry for $6 each or 6 for $25. Each consists of a beautiful Mater card with an envelope for mailing the card to a friend in need and an intention card that is then posted on the wall of the Chapel vestibule. All enrolled are remembered in the school masses and prayers of the Sacred Heart community.

Villa Duchesne’s 1:1 computer program is a powerful tool that supports student learning, and we want to ensure every student’s computer is ready for the 2018-19 school year.

Returning Classes of 2019, 2020, 2021, 2022, and 2023

All returning students need to deliver their current school computers to the Tech Department for summer maintenance. This will allow us to make necessary updates and fix any hardware and software issues. Each returning student is required to complete the following:

• Review the Policy for the Ethical and Responsible Use of Technology on pages 25-27 in the Student-Parent Handbook.
• Back up all personal documents and images to an external hard drive or cloud.
• Deliver your computer for summer maintenance to the Tech Department any time between 8 am and 3 pm no later than Thursday, May 31, 2018. You may keep your computer until you have completed all of your exams.
• You will be notified via your school email address when your computer is ready for pick up. You may pick up your updated computer from the Tech Department between 8 am and 3 pm Monday through Thursday.

New Students

All new students are asked to complete the following:

• Review the Policy for the Ethical and Responsible Use of Technology in the Student-Parent Handbook on pages 25-27.
• Create and submit your Student Account Password using the link below. Please review the Student Password Guidelines* before submitting your password by July 29, 2018.
• You may pick up your new computer from the Technology Department between 8 am and 3 pm Monday, August 6, or Tuesday, August 7. If neither date is convenient, computers will be available for pick up between 11 am and 12 pm at Saints Start-Up on Sunday, August 12.
• Once you pick up your new computer, log in with your password and begin familiarizing yourself with the installed programs. Do not forget to bring your new computer to Student Orientation Monday, August 13; this is an opportunity to address any questions or concerns you have about your computer. Student Orientation is required for all students in grades 7 and 9 from 9 am to 2:30 pm Monday and Tuesday, August 13 and 14, and from 9 am to 12:30 pm Wednesday, August 15.

New families who have questions may contact Judy Bertucci in the Villa Duchesne Principal's Office at jbertucci@vdoh.org.

* Student Password Guidelines

• be AT LEAST 8 characters in length
• contain no spaces
• contain at least 2 (two) numbers
• contain at least 1 symbol (ex. . , ! @ # $ % ^ & * - _ = +)
• not contain personal/directory information (first name, last name, SSN, student number, home address, phone number, etc.)

To easily remember a more complex password, you may consider using the first letter of each word in a sentence or phrase (e.g. igfVi24! I graduate from Villa in 24!)

Password Examples:

• Valid: igfVi24! (uses upper and lowercase letters, and contains a symbol, at least 2 digits, and between 8 and 26 characters)
• Invalid: Villa (has no digits and fewer than eight characters)

Submit Password

Please contact the Technology Department at techdepartment@vdoh.org if you have any questions.

View our Passport to Summer page to learn more and register for summer programs.

Villa Duchesne and Oak Hill School partners with MBS Direct as a source for school textbooks in grades 7-12.

Selling Textbooks | May 2018

At the end of each school year, MBS Direct is happy to buy back textbooks that meet their quality assurance standards, and Villa Duchesne participates in their EZ Drop Buyback Program which allows students to submit their books along with a preprinted quote from MBS at school. To determine if your used textbooks are acceptable for buyback, check out MBS Direct's required book conditions.

When visiting our Villa Duchesne online bookstore at MBS Direct, always log in using the same email address used to purchase books to review eligibility for Guaranteed Buyback and Customer Loyalty. You must have a printed quote from MBS Direct prior to submitting your books at the EZ Drop. Quotes cannot be processed at school. To learn about the process, visit MSB Direct’s Buyback page and scroll down to the EZ Drop video. Students may continue to drop off books for the MBS Direct Buyback through 10 am Wednesday, May 30, in the corridor outside of La Boutique.

Buying Textbooks | Summer 2018

Families may purchase textbooks for the 2018-19 school year from MBS Direct beginning Monday, July 16, 2018, or from another vendor of their choosing. MBS Direct offers FREE SHIPPING on orders of $99 or more placed by midnight on Sunday, July 22. Follow MBS Direct's Book Ordering Procedures to get started.

Finalized class schedules for the 2018-19 school year will be available in the Student and Parent Portals (login required) beginning Tuesday, July 10. While we made every effort to place students in their chosen electives, it may not have been possible to accommodate all requests.

2018-19 Textbook List with ISBN [pdf]

2018-19 Textbook List with ISBN [Excel download]

Students are required to be in complete uniform from the first day of school until the final day of the school year unless the School designates an out-of-uniform day. Uniform items must be purchased from Just Me Apparel, our exclusive uniform provider, unless noted otherwise. Uniform shoes may be purchased at any retailer