Admissions Process

Middle School friends meet near lockers.

Applying to Villa and Oak Hill looks different depending on what grade level you are considering. Check below for the steps in the process, and please reach out to Therese Hagemeister (thagemeister@vdoh.org), Director of Enrollment Management, with questions! Our admissions team is here to help!

Timeline

Early Childhood (JK3, JK4, K)

Parents are invited to email admissions@vdoh.org to set up an Oak Hill parent meeting.
Check back soon for information about opportunities to come on campus.
All applicants' families should schedule a parent meeting with Admissions.
Applications are due in January. Priority will be given to all applications received on or before the deadline.
Scholarship applications for Child of the Sacred Heart for grades K-3 applicants, Saint Madeleine Sophie Barat for grades K-6 applicants, and Sister Lucie Nordmann for grades JK3-12 applicants are due in January.
The deadline to apply for Family Individualized Tuition is January 31, 2021. If you would like to get a sense of what your FIT might look like, complete the application via Smart Tuition as soon as possible.
Junior Kindergarten and Kindergarten Screenings will take place in February.
Decision letters will be mailed in March.

View the Admissions Calendar for exact dates.

Grades 1-6

Parents are invited to email admissions@vdoh.org to set up a parent meeting.
Check back soon for more information about events and ways to get to know the school.
When we can host students for visits on campus again, we will share more information about scheduling a visit for all applicants for grades 1-6.
All applicants' families should schedule a parent meeting with Admissions. In a typical year, the parent meeting occurs on the student visit day. This year, we can do the parent meeting via Zoom or in person by appointment.
Applications are due in January. We do still accept applications after January on a rolling basis. Priority will be given to all applications received on or before the deadline.
Scholarship applications for Child of the Sacred Heart for grades K-3 applicants, Saint Madeleine Sophie Barat for grades K-6 applicants, and Sister Lucie Nordmann for grades JK3-12 applicants are due in January.
The deadline to apply for Family Individualized Tuition is January 31, 2021. If you would like to get a sense of what your FIT might look like, complete the Smart Tuition paperwork as soon as possible.
Entrance Screenings for grades 1-6 will take place in February.
Decision letters will be mailed in March.

View the Admissions Calendar for exact dates.

Grades 7-8

When we are able to host students on campus, we will share information about student visit days! We are hosting virtual and in person visits in the afternoon, and we would love to connect with your family.
A parents' meeting should also be scheduled with Admissions between October and January. This often occurs on the student visit day.
Families are encouraged to attend fall recruiting events like high school nights and Open House. Open House is taking place on Sunday, November 8, 2020.
Applications are due on Tuesday, January 12, 2021. Sometimes, we do accept applications after the deadline on a rolling basis when we have space. Priority will be given to all applications received on or before the deadline.
Scholarship applications for Hawes Family, and Sister Lucie Nordmann are due on January 12, 2021.
The deadline to apply for Family Individualized Tuition is January 31, 2021. If you would like to get a sense of what FIT might look like for your family, complete the Smart Tuition paperwork as soon as possible.
We encourage applicants to take the SSAT admissions test. There is an option to take the SSAT at home. If your daughter takes the SSAT, please submit scores to Villa Duchesne. This has been a unique year, and we will also make admissions decisions based upon your daughter's academic performance in school, her standardized testing (SSAT, ERB, ITBS, MAP, or other assessment tool), teacher recommendations, and her school visit.
Decision letters will be mailed in March.

View the Admissions Calendar for exact dates.

Grade 9

When we can host in person shadow visits during the school day, we will share more information. Right now, we are hosting in person visits after school hours and virtual visits. We want students and families to get to know our school! Please schedule an in person visit or a virtual visit at a time that works for you.
Parents should schedule a meeting with the Admissions Office (in person, virtual, or phone call) before applications are due.
Families are encouraged to attend a high school night presentation (Virtual in 2020) and check back for more information about fall events to help you get to know Villa!
Scholarship applications for Sister Mary Gray McNally Alumnae Association for grade 9 alumnae applicants, Saint Rose Philippine Duchesne for grade 9 applicants from the Academy of the Sacred Heart in St. Charles, Science for grade 9 applicants only, and Sister Anne Webster for grade 9 applicants only are all due in November.
The deadline for applying for Family Individualized Tuition is January 31, 2021. If you would like to get a sense of tuition prior to the application deadline, please complete the Smart Tuition paperwork as soon as possible and email Therese Hagemeister at thagemeister@vdoh.org to begin a conversation.
Archdiocesan Catholic High School Applications for all grade 9 applicants and the Villa Duchesne applications for grade 9 are due in November (both applications are required). Applications are due November 16.
All Catholic High School grade 9 decision letters will be mailed on January 29!

View the Admissions Calendar for exact dates.

Grades 10-11

When we have more information about in person shadow visits, we will share it!
A parents' meeting should also be scheduled with the Admissions Office. This often occurs on the student visit day, but this year, we ask every parent to set an in person, virtual, or phone call with the admissions office before the application deadline.
Families are encouraged to attend a High School Night (Virtual in 2020) presentation and check back for more information about fall recruiting events.
Either the Villa Duchesne and Oak Hill enrollment application or the ISSL Secondary School Application is due in January. Late applications will be accepted with priority given to all applications received on or before the deadline.
The deadline for applying for Family Individualized Tuition (FIT) is in January.
Scholarship applications for Science for grades 10-11 applicants, and Sister Lucie Nordmann for grades JK3-11 applicants are due in January.
Decision letters for grades 10-11 applicants are mailed in March.

View the Admissions Calendar for exact dates.

How to apply?

There are four easy ways to apply to Villa Duchesne and Oak Hill School:

Fill out and submit the Villa Duchesne and Oak Hill School online application.
Download and send the Villa Duchesne and Oak Hill School paper application and Student Transcript Release Form.
- Early Child-K Application and Release Form
- Grades 1-4 Application and Release Form
- Grades 5-12 Application and Release Form
Contact the Admission Office at admissions@vdoh.org to have a paper application mailed to you.
Complete the Standard Application Online if you are applying to multiple independent schools for grades 5-12. The Standard Application Online (SAO) simplifies and standardizes the process of applying to various independent schools. By applying online using the SAO, families can apply to multiple schools simultaneously, enter demographic information and responses to application questions only once, submit fees electronically, and register for the SSAT Admissions Test. The SAO gives parents and students the opportunity to review and make changes to the application before its submission. All information is electronically saved.
- If you have questions about the SAO, watch the Applying Made Easy video or contact us at 314.810.3566.

Students applying for grade 9 and who attend Archdiocesan schools should complete both the Archdiocesan Catholic High School online application and the Villa Duchesne and Oak Hill School online application. All other students applying for grade 9 should just complete the Villa Duchesne and Oak Hill School application.

Please contact the Admissions Office with any questions about our process. Applications received outside of the normal admissions timeline will be processed on a rolling basis.

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